Temporary Accounts Payable Coordinator

The Accounts Payable Specialist is responsible for A/P functions and other general accounting duties according to established policies and procedures. The Accounts Payable Specialist handles the approval and processing of vendor invoices and works with the AP Department as a team. The main function of this role is to ensure compliance and accuracy of all data and meet the generally accepted accounting standards.

This position reports to the Accounts Payable Manager.

Primary Responsibilities:

• Utilize computerized accounting and payables software programs (including Elite 3E, Excel, Chrome River).
• Review vendor invoices for compliance and ensure proper coding and approvals.
• Prepare and process electronic payable files into the financial system and troubleshoot errors.
• Analyze the system for possible duplicate activity. Institute corrections as needed.
• Communicate errors to others involved with the errors, and work to reduce the future issues.
• Investigate and resolve outstanding vendor checks.
• Assists in managing the AP team email. Answering questions and resolving issues as they arise for vendors, attorneys and staff. Ensuring urgent issues are escalated appropriately.
• Assist with the processing of wires. Reviewing backup for compliance and assist with entry of the wire into the financial systems.
• Assist with weekly check runs. Ensuring any special requests with checks are handled as needed.
• Crosstrain with other staff members to ensure proper coverage for vacations and other times when staffing is low.
• Organize and maintain all accounts payable files.
• Make suggestions to improve the accounts payables processes and assist in the development and implementation of technology driven improvements.
• Assist with special projects as needed
• Additional responsibilities to be assigned as skills are demonstrated.
• This role requires 60% in-office presence; remote work is permissible 40% of the time.

Job Qualifications:

• 2+ years of previous Accounts Payable experience in a law firm environment or professional services environment is highly preferred.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Excellent attention to detail and ability to execute through to completion.
• Creative problem-solving skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to handle confidential matters with discretion.
• Must be self-motivated to produce quality work.
• High level of integrity and honesty.
• Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

The pay range for this position is $25-$33/HR

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