Human Resources and Accounting Coordinator

Description

Reports To: Head of Operations

Employment Status: Full-time

Department: Admin

FLSA Status: Non-exempt

The Human Resources and Payroll Coordinator is a full-time, hourly, non-exempt position, and reports to the Head of Operations. This is a confidential non-union position. You will facilitate and perform functions of the Achieve Kids HR and payroll processes, including but not limited to employee relations, benefits coordination, leave of absence management, time clock management/correction, integration of time off, and assisting in payroll resolutions.

In addition, this position will assist in weekly and monthly accounting operations. This position must be available to work at both Achieve Kids campuses, as needed.

Duties marked with an asterisk (*) are considered to be essential to this position under the terms of the Americans with Disabilities Act.

• Process payroll bi-weekly and distribute checks to employees.*
• Maintain, monitor, and manage employee time cards and time off policies and requests.*
• Coordinate with staff and supervisors on time clock corrections.*
• Collaborate with Human Resources in payroll problem resolution.*
• Ensure accuracy in pay data, deductions, and retirement matches.*
• Reconcile compensation and year-end payroll reports. Provide YTD payroll registers to include all gross wages, deductions, loans, and matches.*
• Prepare census report of employee data. *
• Provide onboarding training and offboarding support. *
• Review benefits enrollment and billing. *
• Maintain confidential employee files. *

• Manage and maintain vendor list of all account payables.*
• Process accounts payable weekly including, but not limited to contractor, vendor, and carrier invoices, staff reimbursement requests, etc.*
• Prepare journal entries and record in Quick Books for payroll cash transfer, payroll register entries, retirement plan contributions, etc. for approval.*
• File accounting paperwork weekly.*
• Maintain Disbursement Journal and database for asset addition and deletion.*
• Prepare and assist in filing business license, annual sales tax, 1099, 1096, and other accounting and IRS forms.*
• Prepare, coordinate, and assist with financial audits.*
• Assist with monthly, quarterly, and annual closings. *
• Assist Accountant at fiscal year-end, including contract preparation, year-end filing, and financial audit preparation.*
• Assist in preparation of various contracts: master contracts, Individual Service Agreements (ISA), or others.*

Physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The position may require remote work on a temporary or permanent basis, depending on business needs. Remote work does not change the terms and conditions of employment. Remote employees must follow all Achieve Kids policies, including adhering to all meal and rest break and attendance schedules. Remote employees are expected to dedicate their full attention to their job duties during working hours.

• remain in a stationary position 50% of the time
• occasionally move about inside the office to access file cabinets, office machinery, etc.
• constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer
• constantly position self to maintain files in file cabinets by stooping, kneeling, crouching, or crawling
• communicate information and ideas so others will understand, and must be able to exchange accurate information in these situations
• observe details at close range (within a few feet of the observer), distance, peripheral vision, depth perception, and ability to adjust focus
• move boxes/items weighing up to 20 pounds across office for various needs

This position regularly works in indoor conditions, and may occasionally be exposed to outdoor weather and wet (humid) conditions.…