Project Billing Specialist

Project Billing Specialist Job Description

Prepare and issue accurate invoices to clients based on project milestones and contract terms. Review and verify billing data, including project costs, timesheets, and expense reports. Monitor accounts receivable and follow up on outstanding invoices. Resolve billing discrepancies and respond to client inquiries in a timely manner. Collaborate with project managers and other departments to ensure accurate and timely billing. Maintain and update billing records and client information in the accounting system.

Generate and analyze billing reports to identify trends and areas for improvement. Assist with month-end and year-end closing processes. Ensure compliance with company policies and industry regulations.

• Prepare and issue accurate invoices to clients based on project milestones and contract terms.
• Review and verify billing data, including project costs, timesheets, and expense reports.
• Monitor accounts receivable and follow up on outstanding invoices.
• Resolve billing discrepancies and respond to client inquiries in a timely manner.
• Collaborate with project managers and other departments to ensure accurate and timely billing.
• Maintain and update billing records and client information in the accounting system.
• Generate and analyze billing reports to identify trends and areas for improvement.
• Assist with month-end and year-end closing processes.
• Ensure compliance with company policies and industry regulations.

• Proven experience as a Billing Specialist or in a similar role, preferably in the engineering or construction industry.
• Strong understanding of billing processes and accounting principles.
• Must have Microsoft Dynamics experience.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• 2+ years of billing experience.
• 2+ years of experience creating invoices, understanding from an A/P and A/R perspective.
• 1+ years of change orders experience.

• Experience in the AEC (Architecture, Engineering, and Construction) industry background.
• Experience in project setup, billing, cost-plus, fixed fee, time and material.

This is a Contract position based out of Sparks, MD.

The pay range for this position is $28.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Mar 19, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.