Accountant, Financial Reporting, Accounting Manager

Salary Placement: The salary range provided above represents a good faith estimate of the salary the Agency expects to pay for this classification. The Agency reserves the right to set salary placement outside of the listed range based on factors including, but not limited to, qualifications and experience, position complexity, internal equity, and organizational need.

Employment Type: At-Will/Non-Union Represented.

Schedule: Flexible (9/80; after the training period is satisfactorily completed). A flexible schedule is dependent on satisfactory job performance, conduct, and attendance and/or may be withdrawn at any time to meet agency needs.

Hybrid Work: This position requires 2 days in-person at Access Services HQ in El Monte and allows for three days of remote work per week. Hybrid schedule is dependent on satisfactory job performance, conduct, and attendance and/or may be withdrawn at any time to meet agency needs.

Perform accounting functions involving the application of accounting standards, principles, and practices. Monitor vendor’s database, purchase orders, service maintenance agreements; prepare quarterly sales tax reporting; verify and analyze contract terms/limits, update contract files, review vendor invoices, process P-card transactions, handle vendor inquiries and monitor all transportation providers’ contract using spreadsheets and other databases. Process ADP payroll on a bi-weekly basis and other payroll related duties as assigned.

Prepare and update the drawdown schedules of eligible expenses and grants for reimbursement. Duties also include account coding; establishing and reconciling amounts for posting to the general ledger; matching invoices received against purchase orders/requisitions; reviewing processed checks; maintaining vendor files; processing daily remote deposits; and assisting in various accounting related projects as needed.

None exercised.

• Position will perform various accounting functions involving monthly and year-end closing.
• Process vendor’s invoices and payments (checks, ACH and P-cards).
• Responsible for monthly review of revenue and expense account analysis schedules and the preparation of balance sheet account schedules.
• Monitor the processing of various receivables to ensure accuracy and timely collection. Prepare and update the schedules for funding and other grants.
• Perform monthly bank and cash receipts reconciliation and posting of daily cash transactions in the accounting system.
• Process bi-weekly payroll through ADP and other payroll duties as assigned.
• Provide weekly cash requirements to Controller for cash planning.
• Close monitoring of actual and budgeted expenses by cost centers, funds, activities and tasks. Prepare spreadsheets and supporting documents for the annual audit.
• In coordination with the Controller and Accountants, prepare and update, as the need arises, the Accounting Manual.
• Assist with various projects (i.e. budget comparison, account reconciliation and other special assignments).
• Duties may include recording of fixed assets transactions and monthly depreciation; reviewing annual business property tax statements; preparing journal entries for monthly financial transactions; allocating expenses; updating various schedules for regulatory report compliance; preparing 1099 forms; and assisting other AP staff as needed.
• Assist in the preparation of NTD schedules.
• Other duties as assigned.

Education: Bachelor's Degree (BA, BS) from an accredited college or university with major coursework in Accounting, Finance or Business Administration.

Experience: Minimum of three years' recent experience in preparing financial statements, payroll processing experience through ADP and other related general accounting functions.

Equivalency Provision: A combination of business experience and education may be considered.

Licenses/Registrations: Not applicable.

Certificates: Not applicable.

Knowledge of:

• Microsoft Office applications (Microsoft Word, Excel and PowerPoint) and ERP accounting software.
• Accounting principles and practices and ability to apply knowledge where procedures may…