Accounts Payable Specialist

Accounts Payable Specialist
Location: Remote (Candidates must reside in Minnesota or Wisconsin)
Employment Type: Full‑Time
Work Model: 100% Remote
Compensation: $24 - $27/hr

Position Overview

We are seeking a detail‑oriented Accounts Payable Specialist to support a high‑volume accounting function within a well‑established music and media organization. The ideal candidate thrives in a fast‑paced, deadline‑driven setting while maintaining accuracy and strong internal controls.

Key Responsibilities

Invoice Processing & 3‑Way Matching

• Process high volumes of vendor invoices (300+ weekly), ensuring accuracy and timeliness.
• Perform 3‑way PO matching to validate invoices against purchase orders and receiving documentation.
• Investigate and resolve discrepancies related to pricing, quantities, or missing documentation.

Accounts Payable Operations

• Enter and code invoices accurately within Microsoft Navision.
• Maintain vendor records and respond to vendor inquiries regarding payment status.
• Prepare invoices for approval and ensure adherence to company policies.
• Assist with weekly payment runs, including checks and electronic payments.

Reconciliation & Month‑End Support

• Reconcile vendor statements and resolve outstanding balances.
• Support month‑end close activities related to accounts payable.
• Maintain organized electronic documentation for audit and compliance purposes.

Collaboration & Process Support

• Work closely with purchasing, operations, and accounting teams to ensure accurate invoicing and receiving processes.
• Identify opportunities for process efficiency while maintaining controls in a high‑volume environment.

Qualifications

• 2+ years of Accounts Payable experience, preferably in a high‑volume environment.
• Hands‑on experience with 3‑way matching required.
• Experience using Microsoft Navision (or similar ERP systems) strongly preferred.
• Strong attention to detail and ability to manage repetitive tasks with accuracy.
• Proficiency in Microsoft Excel and Outlook.

Work Environment

• Fully remote position; candidates must be located in Minnesota or Wisconsin.