Accountant, Accounting Assistant, Bookkeeper​/ Accounting Clerk

Accountant I

Hiring Department: Bureau of Economic Geology

Position Open To: All Applicants

Weekly Scheduled

Hours:

40

FLSA Status: Exempt from FLSA

Earliest

Start Date:

Immediately

Position Duration: Expected to Continue

Location: PICKLE RESEARCH CAMPUS (J.J. Pickle Research Campus, North Austin)

This is an in‑person position with one day a week of remote work. The role provides accounting services by processing invoices and accounting for procard transactions, ensuring accuracy, timeliness and compliance with Bureau and UT policy and procedures.

• Account for procard transactions promptly: obtain receipts, enter into Purchasing System, determine accounts, object codes and descriptions, ensure backup documents, obtain approvals, and send to Image Retrieval System.
• Process vendor invoices (including subawards, service agreements, rental cars, fleet fuel, royalties) accurately and timely, reconcile with records, contact vendors to resolve discrepancies, prepare corrections, obtain approvals and wire transfer information, and send approved documentation to the Image Retrieval System.
• Review subaward and service agreement payments, document important compliance clauses, and maintain tracking spreadsheets.
• Maintain invoice‑to‑payment tracking in Excel to ensure timeliness and prevent duplication.
• Develop a better understanding of UT accounting systems.
• Perform other duties as assigned.

• Bachelor’s degree and one year of experience in accounts payable, accounting, purchasing, or contracts.
• Strong organizational skills, flexible work style, good written and verbal communication. Proficient in Microsoft Excel, high attention to detail, ability to work as part of an administrative team.

Relevant education and experience may be substituted as appropriate.

• Bachelor’s degree and two years of experience in accounts payable or accounting, including direct experience with accounting and reconciliation.
• Knowledge of UT business policies, DEFINE, contracts, grants and purchasing.
• Experience performing complex administrative functions and managing multiple projects.
• Strong problem‑solving and critical‑thinking skills.

$50,000 + depending on qualifications

• May involve standard office conditions.
• Repetitive use of a keyboard at a workstation.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.