Staff Accountant

Job Title:

Staff Accountant - Accounts Payable & Travel Expense

Job Description

The Staff Accountant will support the Accounts Payable team with a primary focus on vendor invoice processing and Travel & Expense (T&E) management. This role ensures the accurate and timely posting of all transactions, maintains strong internal controls, and contributes to efficient month-end and year-end close activities. The position works closely with the Accounts Payable leadership and cross-functional finance teams in a fast-paced, high-volume environment.

Responsibilities

+ Process and enter vendor invoices into the accounting system with a high degree of accuracy, ensuring proper general ledger coding and compliance with company policies.

+ Review and verify that all invoices are appropriately approved and meet documentation and policy standards before posting.

+ Manage employee T&E reports from submission through approval, ensuring accuracy, compliance with travel and expense policies, and timely processing.

+ Resolve invoice discrepancies and issues by working directly with vendors and internal stakeholders to identify root causes and implement effective solutions.

+ Maintain accurate and organized records of invoices, payments, and T&E submissions to support audit requirements and internal control standards.

+ Collaborate with internal teams, including Controllership and FP&A, to respond to inquiries regarding invoice status, expenses, and discrepancies.

+ Assist with month-end and year-end close activities, including accounts payable reconciliations, invoice accruals, and T&E-related reporting.

+ Ensure timely employee reimbursement for approved expenses and resolve issues related to T&E submissions and payment status.

+ Perform three-way matching of purchase orders, receipts, and invoices to ensure accuracy and proper authorization.

+ Reconcile accounts payable and T&E-related accounts, identifying and correcting variances and discrepancies.

+ Support the implementation and maintenance of strong internal controls over the accounts payable and T&E processes.

+ Identify and recommend opportunities to streamline AP and T&E processes, reduce errors, and improve overall efficiency.

+ Provide professional and responsive service to employees and vendors regarding invoices, expenses, payment timing, and issue resolution.

Essential Skills

+ Bachelor's degree in accounting, finance, or a related field.

+ At least 3 years of experience in general accounting, accounts payable, staff accountant, T&E, or related financial roles with a focus on invoice entry and processing.

+ Solid understanding of accounts payable processes, including invoice verification and three-way matching.

+ Proficiency with AP and ERP systems such as Net Suite, Oracle, or Ramp.

+ Advanced Microsoft Excel skills, including use of formulas, pivot tables, and VLOOKUP.

+ Demonstrated experience with invoice processing, invoice entry, invoice matching, invoice reconciliation, and invoice resolution.

+ Experience managing travel and expense (T&E) reports and ensuring policy compliance.

+ Strong attention to detail with the ability to maintain accuracy in a high-volume, fast-paced environment.

+ Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines.

+ Excellent communication and interpersonal skills to effectively collaborate with internal teams and external vendors.

+ Understanding of internal controls and compliance requirements within accounts payable and T&E processes.

Additional

Skills & Qualifications

+ Hands-on experience with three-way matching involving purchase orders, receipts, and invoices.

+ Experience performing month-end and year-end processes, including AP reconciliations and T&E-related reporting.

+ Familiarity with resolving invoice discrepancies and issues related to purchase orders and invoice documentation.

+ Ability to analyze invoice and expense data using Excel pivot tables and advanced functions to support reporting and reconciliations.

+ Experience working with multiple stakeholders such as Controllership and FP&A to address expense and invoice inquiries.

+ Proactive mindset with the ability to identify process improvements and contribute to more efficient AP and T&E workflows.

+ Customer-service orientation when interacting with employees and vendors regarding invoices, expenses, and payment status.

Work Environment

The role follows a hybrid work schedule with two days working from home (Monday and Friday) and three days on-site (Tuesday through Thursday). The position operates in a professional office and remote environment, using AP and ERP systems such as Net Suite, Oracle, or Ramp, along with advanced Microsoft Excel for daily tasks, reconciliations, and reporting. The work involves managing a high volume of invoices and T&E submissions in a fast-paced setting that values accuracy, responsiveness, and collaboration across finance teams.

Job Type & Location

This is a Contract position based out of Concord, CA.

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