Accounts Payable Specialist; Project​/Temporary

Job Disclosures

Project-Based/Temporary Role:
This is a project-based/temporary position with an anticipated duration of 5+ months.

Job Location:

On-site or Remote, providing the candidate resides in one of the following markets:
Santa Fe, NM;
Denver, CO;
Las Vegas, NV;
Houston, TX;
Dallas, TX.

Compensation:
The hourly rate range for this position is $20.50/hr to $24.50/hr compensation is based on location and experience.

Deadline:
The deadline to submit applications for this position is June 10, 2026. Meow Wolf reserves the right to extend this deadline if necessary.

Reporting to the Accounts Payable Manager and the Lead Accounts Payable Specialist, this role supports the Accounting, Finance, and Project Accounting teams. Primary responsibilities include the accurate processing of supplier invoices and payments, maintaining supplier records, and collaborating with internal teams to resolve discrepancies. The ideal candidate will possess strong organizational and communication skills to ensure timely, compliant operations. This role is essential for supporting a smooth month-end close and maintaining positive supplier relationships across our exhibits and corporate departments.

• Receive, review, and process all supplier invoices with accurate GL coding, cost centers, and project tasks; perform 2‑ or 3‑way match to POs/receipts where applicable.
• Prepare and execute scheduled payment runs (ACH/check/wire/in-house check); obtain approvals and maintain cash control documentation.
• Monitor and respond to suppliers and employees across multiple AP email addresses.
• Assist with the supplier maintenance, including reviewing and approving supplier onboarding.
• Reconcile supplier statements; research and resolve any variances. Assist with supplier refund checks requests.
• Support month‑end close activities: accruals for uninvoiced receipts/services, AP aging review, and reconciliations.
• Partner with Purchasing and Operations to improve PO compliance and receipt timeliness.
• Create and maintain SOPs, checklists, and training guides for submitters and approvers.
• Provide audit support (internal/external): pull samples, compile PBCs, and document controls.
• Identify and implement process improvements and automation in AP workflows.
• Uphold policy compliance and internal controls across all AP transactions.
• Perform other duties as assigned.

• High school diploma/GED required; associate’s degree in Accounting/Finance or related field preferred. 2+ years of high‑volume Accounts Payable experience in a multi‑entity or multi‑location environment.
• Proficiency with an ERP/AP system (e.g., Workday, Net Suite, SAP) and Excel/Google Sheets (lookups, pivots, filters).
• Knowledge of 3‑way match, accruals, supplier master management, and 1099 basics. Strong attention to detail, accuracy, and follow‑through in a deadline‑driven environment.
• Clear written and verbal communication; service‑oriented approach with suppliers and internal partners.
• Ability to prioritize and manage multiple queues/inboxes and competing requests.
• Discretion handling confidential financial and business information.
• Collaborative mindset and problem‑solving skills.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required.

Work Environment:
The Accounts Payable role primarily operates in a standard office or remote work environment. The position involves regular interaction with internal departments and external vendors while managing invoices, payment processing, and account reconciliation. The work is typically performed in a fast‑paced, deadline‑driven setting that requires strong attention to detail, organization, and the ability to manage multiple priorities simultaneously.

Physical Demands:
This role requires prolonged periods of sitting and frequent use of a computer, keyboard, and telephone. The position may involve repetitive hand and wrist movements associated with data entry and…