Accounting Specialist

Position: ACCOUNTING SPECIALIST 2
DEPT OF ENVIRONMENTAL QUALITY

We are looking for results-oriented, driven individuals with a thirst for problem solving.

At Arizona Department of Environmental Quality (ADEQ) our mission is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication; with integrity, respect and the highest standards of effectiveness and efficiency. Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations.

We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our mission.

ACCOUNTING SPECIALIST 2

Job Location:

Address: BUSINESS & FINANCE, MISSION PARTNERS DIVISION

1110 W. Washington Street, Phoenix, AZ 857007

Posting Details:

Salary: $20.00 - $22.00 hourly

Grade: 18

Closing Date:
Open until filled

Job Summary:

At ADEQ our mission/vision is to protect and enhance public health and the environment in Arizona. Through consistent, science-based environmental regulation; and clear, equitable engagement and communication;
With integrity, respect, and the highest standards of effectiveness and efficiency;
Because Arizonans treasure the unique environment of our state and its essential role in sustaining well-being and economic vitality, today and for future generations. We are looking for an Accounting Specialist 2 to join our Accounts Payable Unit and to help drive our agency towards accomplishing this mission/vision.

Key responsibilities

● Perform work of medium difficulty providing support to customers related to agency payments.

● Review and submit invoice payments in the Arizona Procurement Portal (APP) and Arizona Financial System: AZ360.

● Create encumbrance documents and transfers within AZ360.

● Manage and research vendor accounts.

● Collaborate with the Purchasing team to direct and participate in invoice payments.

● Ensure the quality of work products is acceptable and accurate.

● Ensure all deadlines are met.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

● Prepare/verify/analyze/process: financial invoice payments, contract payments, refund expenditures, AZ360 encumbrances, agency transfers, and other activities related to these tasks (like fixed assets, cancellation of warrants, troubleshooting system issues, etc.).

● Learn and work in our 2 main systems:
Arizona Procurement Portal (APP) and AZ360 (Arizona's Financial Management System).

● Utilize two-way and three-way matching for oversight and entry of all payments/transfers, which includes determining appropriate funding codes.

● Responsible for ensuring that the quality of the work products is acceptable and accurate; and ensuring that deadlines are met and standard work is followed.

● Address issues timely by utilizing initiative, collaboration, and management skills to solve root causes and ensure long-term resolution.

● Manage, research, and reconcile supplier/vendor accounts, including reviewing statements consistently throughout the year.

● Facilitating and assisting suppliers to update their profiles.

● Successfully initiate and maintain professional relationships with our suppliers.

● Maintaining current agency and statewide policies and training required.

Knowledge, Skills & Abilities (KSAs):

Knowledge

Comprehensive understanding of

● Generally Accepted Accounting Principles (GAAP).

● Accounting principles, practices, concepts, methods and techniques of government accounting.

●…