AR Billing Specialist

Salary Range: $65,000.00 To $70,000.00 Annually

Position location considered in an onsite office setting as well as hybrid/remote work eligible.

• Abide by all Modular Genius, Inc. policies as found in the "Modular Genius, Inc. Employee Handbook".
• Prepare, review, and issue customer invoices in accordance with contract terms, pricing, and billing schedules.
• Verify supporting documentation (purchase orders, service/delivery confirmation, timesheets, etc.) to ensure billable items are accurate and complete.
• Maintain customer account records in the billing/ERP system; ensure invoices, adjustments, and notes are properly documented.
• Apply cash receipts and other payments; research and resolve unapplied cash, short pays, and payment variances.
• Monitor accounts receivable aging; follow up on past-due balances and coordinate with collections or account owners as needed.
• Investigate and resolve billing disputes and discrepancies; issue credit memos, rebills, and adjustments with appropriate approvals.
• Respond to customer questions regarding invoices, statements, credits, and payment status in a timely, professional manner.
• Support month-end close by preparing billing reports, reconciling billing activity, and meeting cut-off deadlines.
• Maintain compliance with internal controls, audit requirements, and documentation standards.
• Identify process improvement opportunities to increase billing accuracy, cycle time, and customer experience.

• Associate’s Degree in Accounting or Business Management a plus.
• 5 - 10 years of accounting experience, preferably in a construction setting.
• Previous experience with Microsoft Office products, particularly Microsoft Excel.
• Multi-tasker with an excellent focus on accuracy.
• Take initiative and work efficiently to meet tight deadlines.
• Experience using accounting systems, preferably Sage 300 CRE or Sage Intacct.
• Knowledge of contract-based or project-based billing.
• Experience working with customer portals and electronic invoicing requirements.
• Understanding of basic revenue recognition concepts and billing cut-off procedures.
• Strong familiarity with schedule of values, AIA billing protocols.
• Detail oriented.
• Ability to work independently and communicate effectively with internal and external parties.
• Must be self-motivated and can maintain confidentiality.
• Must be a US Citizen or legally authorized to work in the United States.

• 401(k) with employer match
• Health insurance
• Vision insurance
• Employer paid life and disability insurance
• Health Savings Account
• Generous paid time off

Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.