Rural Health Transformation Purchasing​/Payables Accountant

Department: Finance-System

Location: The Community College System of New Hampshire, System Office
Concord, NH (hybrid/remote work available)

$51,877.10 to $60,446.43/year

Grant funded through September 30, 2028. Position is contingent upon renewed grant funding through September 30, 2031.

CCSNH has established employer status within the New England states (Maine, New Hampshire, Vermont, Massachusetts, Connecticut, and Rhode Island). Eligibility for employment requires residency within a New England state.

To perform accounting functions in the processing and auditing of payables transactions and purchasing and inventory control functions for the Rural Health Transformation (RHT) grant. This position shall report to the Director of Sponsored Programs (SPO) and shall be located at the Community College System of NH (CCSNH) Chancellor’s Office.

• Processes orders for supplies and equipment; understanding all purchasing rules and applying them to each purchase request.
• Monitors all in house requisitions as they arrive for accounting information, purchasing requirements including specifications, quotes and sole source letters, contract usage, proper documentation, and approvals.
• Monitors Banner Finance Database to assure that all orders are completed in a timely manner and works with accountants on other outstanding obligations to monitor RHT budget, delete duplicate entries, and correct outstanding balances as needed to maintain clean and accurate balances.
• Enter payments in Banner Finance System and procurement card vendor software for invoices including, but not limited to contracts for services, in-state travel, supplies, utilities, and equipment, including verification of approvals, correct pricing, contracts and timely payment. Works with vendors and colleges to resolve discrepancies.
• Ensures contracts, purchase orders, vendor tax documents and invoice payments are scanned into the document imaging system.
• Reviews statements for overdue accounts and works with A/P staff and vendors until resolved.
• Completes the weekly vendor check and ACH payment process, obtains postage and delivers checks to the post office.
• Performs accounting duties associated with reconciling financial discrepancies by collecting and analyzing account information, assisting with RHT grant related fixed asset processing and reporting, and ensuring the timely processing of general ledger adjusting entries.
• Processes the weekly and monthly posting of expenses from the procurement card banking software into the Finance Database.
• Performs required inventory control functions including changes in inventory database, physical tagging of fixed assets, and accounting for all new assets as purchased.
• Oversee RHT grant payables and PCard process and works with appropriate CCSNH personnel to ensure compliance with state and federal regulations.
• Maintains an accurate and timely system of accounting for RHT grant related inventory.
• Assists with documentation preparation for external audits of RHT grant funds.
• Prepares and enters daily journal entries for required incoming and outgoing cash transactions for all bank accounts.
• Complies with all college, system, state and federal rules and regulations.
• Performs other duties as assigned.

Education: Bachelor’s degree from a recognized college or university with major study in accounting or business administration.

Experience: Four (4) years’ experience in accounting or auditing work.

OR

Education: Associate’s degree from a recognized college or university with major study in accounting or business administration.

Experience: Six (6) years’ experience in accounting or auditing work.

License/Certification:
Valid Driver’s license or access to transportation for statewide travel.

Intermediate proficiency with Microsoft Excel and Word. Familiarity with fund accounting software, Federal Uniform Guidance, and Federal Grant Accounting Standards preferred.

Knowledge of accounting and fiscal principles and procedures and ability to apply knowledge to accounting transactions. Knowledge of the laws and regulations relating to…