Accounts Payable Clerk

Position Overview

Job Title:

Accounts Payable Clerk

Department:
Finance / Accounting

Reports To:

Accounts Payable Manager

Location:

Corporate Office — Cleburne, Texas

Employment Type:

Full-Time, Non-Exempt

FLSA Status:
Non-Exempt

Salary Range: $34,000 – $50,000 Annually | Commensurate with Experience

Work Location:

On-Site Only — No Remote / Work-From-Home Option

Classification:
Entry-Level (Experience Preferred)

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices for Grady Rentals, LLC. This position may also assist with credit card expense review and vendor statement reconciliation as directed. This role serves as a centralized function within the Corporate Office in Cleburne, Texas, consolidating accounts payable processing responsibilities previously distributed across administrative staff at various locations.

The position operates within a clearly defined, structured scope under the direct supervision of the Accounts Payable Manager, making it well-suited for a detail-oriented individual who may be early in their accounting or finance career.

• Receive, review, sort, code, and process vendor invoices for approval in a timely and accurate manner.
• Match purchase orders, receipts, and invoices (three‑way match) prior to processing.
• Maintain accurate vendor records, including W‑9 collection and contact information updates.
• Review and audit employee credit card expense submissions for proper documentation, coding, and policy compliance.
• Reconcile vendor statements to internal records and identify discrepancies for resolution.
• Respond to vendor inquiries regarding invoice status and documentation requirements in a professional manner.
• Assist in month‑end close procedures, including AP accruals and aging schedule review.
• File and maintain organized records of all AP transactions in accordance with company policy.
• Support 1099 preparation and annual vendor reporting requirements.
• Identify and escalates discrepancies, duplicate invoices, or potential billing errors to the AP Manager.
• Collaborate with field locations and administrative staff to ensure proper documentation is received and complete.
• Assist with ad hoc projects and reporting as directed by the Accounts Payable Manager.

• High school diploma or GED required;
  Associate's degree in Accounting, Business, or related field preferred.
• Basic understanding of accounts payable processes, debits/credits, and general ledger coding.
• Proficiency in Microsoft Office Suite, with strong Excel skills.
• Strong attention to detail and commitment to accuracy in data entry.
• Ability to organize, prioritize, and manage a high volume of invoices in a fast‑paced environment.
• Reliable, professional, and able to maintain confidentiality of sensitive financial information.
• Effective verbal and written communication skills.

• 1–3 years of accounts payable or general accounting experience.
• Experience with an ERP or accounting software platform (e.g., Microsoft Business Central, Quick Books, Sage, etc.).
• Familiarity with purchase order workflows and vendor management.
• Experience processing multi‑entity or multi‑location AP environments.
• Knowledge of 1099 preparation and year‑end vendor reporting.

• Accuracy & Attention to Detail – Processes invoices with a high degree of accuracy; catches errors and flags discrepancies before they advance.
• Organizational Skills – Manages high‑volume invoice queues and maintains orderly records and files.
• Vendor Relations – Professionally handles vendor communications and resolves discrepancies.
• Team Collaboration – Works effectively with field locations and internal departments to gather documentation.
• Confidentiality – Handles sensitive financial data with discretion and professionalism.
• Process Discipline – Follows established workflows and approval hierarchies consistently.

• This position is designated as fully on‑site. There is no remote or work‑from‑home option associated with this role.
• Office‑based position at Grady Rentals, LLC Corporate Office, Cleburne, Texas. Regular, punctual, in‑person attendance is required.
• Standard business hours;
  Monday through Friday. Occasional overtime may be required during month‑end or year‑end close.
• Primarily sedentary role involving extended periods of computer use and data entry.
• Occasional light lifting (files, boxes) of up to 15 lbs.