Accounting Administrative Clerk - Entry Level

Job Title:

Cash Disbursement Specialist

Job Description

The Cash Disbursement Specialist manages high-volume domestic and international payments, ensuring accurate and timely disbursement of funds to suppliers and internal stakeholders. This role suits a detail-oriented professional who thrives in a fast-paced environment, can work independently, and wants the opportunity to grow within an accounts payable function.

Responsibilities

+ Create accurate and timely weekly disbursement reports to support scheduled payment runs.

+ Execute domestic and international disbursements, including checks, wires, and ACH payments.

+ Validate supplier wire and ACH information to ensure secure and accurate payments.

+ Perform bank-related administrative tasks to support disbursement activities and account maintenance.

+ Provide clear and timely remittance information to suppliers to support their cash application and reconciliation processes.

+ Respond to internal employee requests by providing payment information and status updates.

+ Utilize ERP systems and QAD to process disbursements and maintain accurate financial records.

+ Handle accounts payable, invoice processing, and billing collections activities as needed to support the broader accounting function.

+ Maintain a high level of accuracy and attention to detail while working in a high-volume, fast-paced environment.

+ Collaborate with colleagues and provide customer service to internal and external stakeholders regarding payment-related inquiries.

+ Effectively multitask and prioritize work to meet deadlines and support continuous workflow.

Essential Skills

+ High school diploma or equivalent.

+ Proficiency in Microsoft Office, including strong skills in Excel.

+ Familiarity with ERP systems, including experience using QAD.

+

Experience with accounts payable, disbursements, and invoice processing.

+ Experience in collections, billing collections, and customer service within an accounting or finance environment.

+ Strong attention to detail and ability to maintain accuracy in high-volume processing.

+ Ability to work independently and manage tasks in a fast-paced environment.

+ Proven ability to multitask and handle multiple priorities simultaneously.

+ Strong organizational and time management skills.

+ Comfort working with banking processes, including wire and ACH validation and related administrative tasks.

Additional

Skills & Qualifications

+ Experience in accounting or finance-related roles involving accounts payable and disbursement functions.

+ Experience providing payment and remittance information to suppliers and internal stakeholders.

+ Ability to communicate clearly and professionally with both internal teams and external suppliers.

+ Interest in developing a career within an accounts payable department and taking on additional responsibilities over time.

Work Environment

This position operates in a hybrid work environment, with in-office work from Monday through Wednesday and remote work from Thursday through Friday. The role involves working in a fast-paced, high-volume setting that requires consistent focus, accuracy, and responsiveness. You will use Microsoft Office (especially Excel), ERP systems, and QAD regularly as part of your daily work. The environment supports professional growth within the accounts payable department and encourages independent work as well as collaboration with team members and other internal stakeholders.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno  along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of West Chester, PA.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  -…