Accounts Payable Specialist

Accounts Payable Specialist (Hybrid) – Englewood Cliffs, NJ

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to join a fast-paced, high-volume accounting team. This hybrid role offers the opportunity to contribute to a dynamic organization while maintaining flexibility with a mix of on-site and remote work. This position plays a key role in ensuring accurate and timely processing of vendor invoices and payments, supporting overall financial operations, and maintaining strong relationships with both internal stakeholders and external vendors.

• Process a high volume of vendor invoices with accurate GL coding, proper allocation, and full three-way matching (PO, receipt, invoice)
• Investigate and resolve invoice discrepancies in collaboration with internal departments and vendors
• Prepare and execute payment runs (ACH, wire, and check) in accordance with company policies and approval workflows
• Maintain and update vendor records, including tax documentation, payment terms, and banking details
• Manage multiple inboxes related to invoices, payments, and vendor inquiries
• Ensure compliance with internal controls, accounting standards, and audit requirements
• Utilize ERP systems and Microsoft Office tools (including advanced Excel) for reporting and processing

• Minimum 3+ years of accounts payable experience in a high-volume environment
• Proven ability to process 500+ invoices per week with accuracy and efficiency
• Strong analytical and problem-solving skills with exceptional attention to detail
• Excellent organizational skills with the ability to manage competing priorities and meet deadlines
• Strong communication skills and ability to collaborate across departments

• Experience in multi-entity or complex AP environments
• Familiarity with ERP systems such as Business Central, NAV, SAP, Oracle, Net Suite, or Quick Books Enterprise
• Advanced Excel skills (Pivot Tables, LOOKUP functions, filtering)
• Ability to adapt quickly in a fast-paced environment with changing priorities
• Team-oriented mindset with a proactive, solution-driven approach

• High school diploma required;
  Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• Hybrid schedule (minimum 2 days on-site in Englewood Cliffs, NJ)
• Ability to work at a computer for extended periods
• Fast-paced environment with tight deadlines

If you thrive in a high-volume setting and are looking to grow within a collaborative accounting team, we encourage you to apply.

Please email your resumes to:

• Medical, dental, and vision insurance
• 401K with employer match
• PTO
• Life and Disability insurance

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers