Accounts Payable Analyst

Position Summary

The Accounts Payable Analyst is an integral member of the Accounts Payable and Expenses team. This position plays a critical role in the enhancement and ongoing maintenance of the university's service reputation with its internal customers and external suppliers across a variety of interest points, primarily in terms of timely and accurate payments. The Analyst ensures that payment issues are communicated internally, responses are assembled and distributed to customers quickly and accurately, and that all work reflects the values of the Controller’s Office at Rice University.

The Analyst will also provide direct support and overflow services to the accounts payable team, and will receive cross‑training and exposure to invoice processing.

Ideal candidates should display courtesy, tact, consideration, efficiency and discretion in all interactions with other members of the Rice community and with the public.

This position is offered as a hybrid role, combining both in‑office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.

$49,187 - $61,408 annually

Exempt (salaried) positions under FLSA are not eligible for overtime.

• Bachelor's Degree – In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year‑for‑year basis may be substituted.
• One or more (1+) years of accounts payable experience – In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year‑for‑year basis may be substituted.

• Proficient computer skills and demonstrated experience with office software and email applications (Outlook and Gmail)
• Experience working with enterprise resource planning (ERP) systems such as SAP, Oracle, Workday
• Demonstrated success in follow‑through and completing routine tasks
• Advanced organizational, critical thinking, verbal and written communication skills
• Excellent customer service and interpersonal skills
• Ability to prioritize, multi‑task, work both independently and collaboratively as part of a team
• Strong problem‑solving skills: ability to work well in a fast‑paced environment
• Efficiently handle high‑volume workload
• Excellent attention to detail
• Accounts Payable experience

• Oracle experience
• Demonstrated success with basic accounting skills

• Ensure that payment run is processed in a timely manner by preparing and analyzing the payment file
• Perform a thorough audit of payment files for errors and make corrections
• Perform general accounting activities, including the preparation, maintenance and reconciliation of ageing reports and outstanding checks
• Prepare and analyze accounting transactions and ensure the integrity of accounting records for completeness, accuracy and compliance with accepted accounting policies and principles
• Identify, prioritize and resolve financial issues; probe beyond stated situations; identify underlying issues; recognize and troubleshoot exceptions
• Effectively communicate, update, persuade and facilitate discussions with all levels of management
• Recommend, assist, test or implement process streamlining, system improvements or workflow changes; participate as a project team member
• Reconcile vendor statements and resolve any outstanding issues
• Proactively elevate risks and unresolved issues to leadership
• Maintain appropriate disbursement processing controls and assist with processing the file for deductions, garnishments and direct deposits, including returned monies and payment cancellations
• Process stop payment requests and coordinate with general accounting for checks that are ready to be escheated, including stop payment requests and re‑issuing outdated payments as appropriate
• Identify, review and process credit memos timely
• Process invoices using 3‑way match
• Participate in internal and external audit processes by compiling required documents
• Enforce the University’s policies and procedures as applicable
• Assist with the Pcard program on a backup basis, including card…