Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages the full accounts payable process, ensuring timely and accurate payment of invoices while maintaining strong relationships with vendors. This role requires meticulous attention to detail, strong organizational skills, and the ability to handle a high volume of transactions efficiently. The ideal candidate brings curiosity and initiative, seeks to understand the reasons behind processes, and adapts well to change within a dynamic, growing organization.

Responsibilities

+ Perform three-way matching of purchase orders, receiving reports, and vendor invoices to ensure accuracy and promptly resolve any discrepancies.

+ Receive, review, and process invoices for payment in compliance with company policies and procedures.

+ Reconcile accounts payable transactions regularly and monitor accounts to ensure payments remain current and accurate.

+ Maintain and update vendor records, including contact information, payment terms, and tax documentation, to ensure complete and current files.

+ Provide vendor support and outreach by responding to inquiries, resolving payment issues, and building positive vendor relationships.

+ Prepare and distribute customer statements, ensuring accuracy and timely delivery.

+ Support a high-volume accounts payable environment, contributing to processing approximately 12, invoices per month as a team and roughly 150-200 invoices per day.

+ Collaborate closely with team members in a shared services environment that includes accounts payable, accounts receivable, billing, and payroll.

+ Use Oracle or a similar large ERP system and AP automation tools to process and track invoices efficiently.

+ Review and interpret basic Excel reports related to accounts payable activity.

Essential Skills

+ At least 1 year of accounts payable (AP) experience.

+ Hands-on experience with invoice processing in a high-volume environment (approximately 150-200 invoices per day).

+ Proficiency with three-way matching of purchase orders, receiving documents, and invoices.

+

Experience with accounts payable reconciliation and maintaining up-to-date payable accounts.

+ Ability to manage vendor outreach and provide effective vendor support.

+ Strong attention to detail and accuracy in reviewing and processing financial documents.

+ Organizational skills to handle multiple tasks and prioritize work in a fast-paced setting.

+ Ability to read and interpret basic Excel reports.

+ Strong teamwork and collaboration skills, with the ability to work effectively in a close-knit, team-oriented environment.

+ Curiosity and a process-focused mindset, with a desire to understand the reasons behind tasks and procedures.

Additional

Skills & Qualifications

+

Experience with Oracle or another large ERP system is a plus.

+ Familiarity with AP automation tools is a nice-to-have.

+ Comfort working within a shared services structure that includes AP, AR, billing, and payroll.

+ Adaptability to organizational change and evolving processes.

+ Strong communication skills for interacting with vendors, internal departments, and team members.

Work Environment

This role is based in a newly opened office in Anoka, MN, within a shared services environment that includes accounts payable, accounts receivable, billing, and payroll. The accounts payable team consists of four people who sit together in a pod of typical cubicles, working back to back in a highly collaborative, team-oriented setting. The team processes a high volume of invoices, with approximately 60% of invoices handled through automation and a total of 12, invoices cleared monthly.

The organization uses Oracle as its ERP platform and leverages AP automation tools for invoice processing, with basic use of Excel primarily for reading reports rather than building complex spreadsheets. The standard expectation is five days per week in the office, with the possibility of one day per week working from home once training is complete. Training hours are generally 7:00 a.m. to 3:00 p.m., and most team members start between 6:00 a.m. and 7:00 a.m., though the schedule is flexible as long as a full eight-hour workday is maintained.

The culture values long-term commitment, low turnover, and a strong sense of teamwork, and it offers robust benefits for full-time employees, including multiple paid holidays, generous starting paid time off, and stock options that grow with tenure.

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $24.00 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth…