Regional Project Cost Accountant – West Region

Regional Project Cost Accountant – West Region

The Regional Project Cost Accountant is responsible for supporting accurate project setup, job cost accounting, financial reporting, and compliance coordination across Loenbro's West Region. This role serves as a key partner to Finance, Accounting, Operations, and Project Controls teams, ensuring project information is accurately established and maintained within Loenbro's ERP system to support reliable financial reporting, operational visibility, and project performance.

The position plays a critical role in project startup, budget maintenance, change management, job cost tracking, and project closeout activities. The successful candidate will help ensure project transactions are properly recorded, support month-end close processes, and coordinate with cross-functional teams to maintain compliance with project-specific and regional requirements.

This role is ideal for a construction accounting professional who enjoys working in a collaborative, fast-paced environment and thrives in building structure, improving processes, and supporting the continued growth of the business. This role requires working onsite and close collaboration with cross-functional teams; candidates seeking primarily remote work environments may not be a fit.

Essential

Job Responsibilities:

• Support Viewpoint Vista project startup, including:
• Contract and job setup in JC and PM
• Phase and cost type structures aligned with Project Controls standards
• Set up and maintain approval groups, HQ roles, PM team assignments, project statuses, and other user- and project-level attributes.
• Maintain project-specific reporting fields to support Vista Analytics, WIP schedules, and regional dashboards.
• Ensure timely project closeout checklists are completed and all items are archived to company standards.
• Create and maintain the standardized project job folder structure in SharePoint at project startup, aligned to Vista job and contract numbers.
• Ensure job folders are established timely to support project kickoff, billing, compliance tracking, and audit requirements.
• Maintain alignment between Vista project setup (JC/PM) and corresponding SharePoint job folders, including naming conventions and required subfolder structures.
• Partner with Project Controls and Operations to ensure required project documentation is stored consistently throughout the project lifecycle.
• Enter and maintain original JC budgets by phase and cost type.
• Process approved change orders and JC budget adjustments, ensuring approved scope, revenue, and cost impacts are accurately reflected.
• Maintain a clear and auditable linkage between contracts, change orders, revised budgets, and forecasts.
• Set up and maintain subcontracts and subcontract amendments in the SL module.
• Ensure alignment between subcontract values, commitment cost types, and job cost budgets.
• Monitor subcontract compliance requirements, including insurance, lien waivers, and required documentation.
• Support project closeout compliance, ensuring all subcontracts are closed and fully billed and paid.
• Partner with Accounts Payable, Project Controls, and Operations to ensure Vista AP entries are properly coded to job, phase, cost type, and commitment, and routed through appropriate approval workflows.
• Review Vista EM / credit card transactions to ensure timely posting and accurate job cost coding.
• Support month-end close by validating project transactions prior to close to enable accurate WIP, cost-to-date, and margin reporting.
• Research and resolve miscodings, posting errors, and approval bottlenecks impacting close timelines.
• Maintain working knowledge of regional and project-specific compliance requirements, including sales and use tax, payroll tax implications, prevailing wage determinations, certified payroll requirements, and OCIP/CCIP participation.
• Ensure project setup in Viewpoint Vista appropriately reflects compliance requirements, including labor classifications, payroll flags, tax settings, and insurance indicators.
• Proactively coordinate with Payroll on prevailing wage projects, OCIP/CCIP labor requirements, and jurisdiction-specific payroll considerations.
• Partner with Corporate Tax Compliance to communicate project tax requirements, job locations, and jurisdictional factors necessary for proper tax reporting.
• Coordinate with EH&S and Project Controls to ensure OCIP/CCIP enrollment, safety documentation, and project requirements align with project and subcontract setup.
• Facilitate clear, timely communication across Accounting, Payroll, Tax, EH&S, Project Controls, and Operations to reduce compliance risk and support accurate downstream processing.
• Partner with Project Controls, AR, and Billing teams to ensure contract setup supports accurate billing, revenue recognition, and retainage tracking.
• Support internal controls by enforcing standardized Vista project setup, approval routing, and data governance practices.
• Assist with system enhancements, process improvements, and Vista configuration…