UNIV – Fiscal Technician II – Pathology and Laboratory Medicine

Job Summary

Reporting to the Fiscal Analyst III, Fiscal Technician II is responsible for providing purchasing support in the Department of Pathology and Laboratory Medicine. Works collaboratively with faculty and staff while following state and institutional policies and procedures for procurement for the clinical, educational, and research missions.

UNIV – Fiscal Technician II – Pathology and Laboratory Medicine

Hourly;
Employee;
Classified;
Pay Grade:
University-GEN
06;
Pay Range: $37,200 - $48,300 - $59,500;
Scheduled Weekly

Hours:

40;

Work Shift:

Monday – Friday, 8:00AM – 4:30PM;
On Campus;
Remote Work:
Eligible for hybrid schedule up to 2 days a week after completing one year on campus.

• 35% – Our Day (Work Day) Procurement:
  Within the Our Day system, submits requisitions for purchase requests, attaching purchase approvals, quotes, and other documentation as required by purchase type to include equipment, supplies and services with a 24‑hour period. Contacts vendors for pricing, stock numbers, terms and conditions and frequently verbally places orders. Adheres to state and university policies and procedures concerning all procurement. Records by account of purchases for internal reconciliation purposes.
• 25% – Departmental P-card Purchaser:
  Uses the state purchasing card to process purchasing request paperwork for academic, educational, and research purchases, as allowable, within a 24‑hour period. Contacts vendors for pricing, stock numbers, terms and conditions and frequently verbally places orders. Adheres to university policies and procedures as well as state‑purchasing card policies. Records by account of purchases for internal reconciliation purposes. Allocates purchases to the proper account in Our Day, following institutional allocation and purchasing card deadlines.
  
  Runs allocation reports and reports irregularities to Fiscal Analyst III and/or Finance Manager.
• 5% – Departmental P-card Liaison:
  Serves as the P-card Liaison to other P-card purchasers in the department following all required university liaison responsibilities. Provides guidance to ensure adherence to state and university policies and procedures.
• 15% – Reimbursement Processing:
  Prepares and processes reimbursement requests for clinical faculty recruitment activities for current faculty and faculty applicants. Provides reimbursements to the Resident and Fellow Program Director for educational mission activities. Accurately calculates eligible expenses, verifies supporting documentation for completeness, ensures all reimbursements are properly submitted through Our Day, reviews entries for accuracy, and resolves discrepancies prior to submission. Communicates as needed to obtain required information, maintains organized records of all transactions, and supports timely processing.
• 10% – APS Billing:
  Manages Pathology Outreach Laboratory Program’s APS billing and reconciliation processes, ensuring accurate and timely invoicing, payment posting, and account balancing. Coordinates distribution of payments between MUSC and MUSCP, verifying allocation accuracy and resolving discrepancies as needed. Reviews financial data for completeness and compliance with established policies and procedures, communicates with internal stakeholders to address billing issues, and maintains detailed records to support audit and reporting requirements.
• 5% – Backup to Pathology Department Academic Receiving.
• 5% – Other duties as assigned in support of the Pathology Department operations.

• High school diploma and three years of experience in entry‑level accounting or bookkeeping.
• A bachelor’s degree may be substituted for two years of the required work experience.

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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