Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

We are seeking a detail-oriented Senior Accounts Payable Specialist to join a dynamic, growth-oriented organization. In this role, you manage the end-to-end procure-to-pay process, ensure accurate and timely invoice and expense report processing, and serve as a subject matter expert for the accounts payable module in Net Suite. You work closely with vendors and internal stakeholders to maintain accurate records, resolve discrepancies, and support compliance and audit requirements.

Responsibilities

• Process approximately 175 vendor invoices per week received via email or physical mail, including scanning and uploading into Net Suite.
• Code invoices and expense reports accurately and ensure timely entry into Net Suite.
• Review vendor records, including tax designations, for accuracy, completeness, and proper setup.
• Reconcile vendor statements to the accounts payable system on a monthly basis to ensure alignment and resolve discrepancies.
• Handle vendor inquiries and internal requests related to accounts payable in a professional and timely manner.
• Process employee expense reports in Concur and confirm accurate integration and posting into Net Suite.
• Maintain and code purchasing card (P-card) transactions, ensuring proper allocation and documentation.
• Manage the transmission of Positive Pay files and electronic payment files to the bank in accordance with established procedures.
• Manage and maintain the accounts payable inbox daily, prioritizing and responding to incoming requests and documentation.
• Prepare and provide documentation and supporting schedules for audit requests and other compliance reviews.
• Maintain vendor files, including banking information, W-9 forms, addresses, and contact details, ensuring data integrity and security.
• Research and resolve invoice discrepancies, statement issues, and other exceptions related to accounts payable.
• Perform periodic clean-up and maintenance of vendor master data to ensure accuracy and eliminate duplicates or outdated information.
• Manage annual 1099 reporting and related tax compliance requirements for vendors.
• Serve as a subject matter expert for the accounts payable module in Net Suite, supporting configuration questions and process improvements.
• Provide guidance on accounts payable processes and workflow prioritization to support efficiency and internal customer service.
• Stay current on accounts payable best practices and industry trends and recommend improvements to processes and controls.
• Perform additional accounts payable and related duties as assigned to support the finance function.

Essential Skills

• 2–4 years of hands-on accounts payable experience, including invoice processing and vendor management.
• Strong knowledge of the procure-to-pay cycle, including purchase orders, three-way matching, and payment processing.
• Proficiency in Net Suite for accounts payable processing and vendor management.
• Experience processing expense reports and integrating them into accounting systems, preferably using Concur.
• Solid data entry skills with a high level of accuracy and attention to detail.
• Working knowledge of accounting principles related to accounts payable.
• Proficiency with Microsoft Excel, including the ability to create and use pivot tables.
• Competence with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to manage a high volume of invoices and requests while maintaining accuracy and meeting deadlines.
• Strong organizational skills with the ability to prioritize workflows and manage multiple tasks simultaneously.
• Effective communication skills for interacting with vendors and internal stakeholders.
• Demonstrated detail orientation and commitment to maintaining accurate financial records.

Additional Skills & Qualifications

• Experience working with purchasing cards (P-cards) and related coding and reconciliation.
• Familiarity with Positive Pay processes and electronic payment file transmission to banks.
• Experience with vendor master data maintenance, including tax designations and banking information.
• Exposure to annual 1099 reporting and tax compliance requirements for vendors.
• Ability to prepare documentation for audits and support compliance-related requests.
• Interest in staying current with accounts payable best practices and industry trends.
• Comfort working in a small, collaborative accounts payable team environment.

Work Environment

This role operates in a fully remote work environment, supported by modern cloud-based systems such as Net Suite and Concur, as well as Microsoft Office tools. You collaborate within a small, two-person accounts payable team that values accuracy, responsiveness, and continuous improvement. The organization is a large, multi-location business with nearly 1,000 sites nationwide, offering exposure to a high volume, fast-paced operational setting.

Standard business hours apply, with flexibility to manage workload and deadlines in a remote setting. Dress code is casual and appropriate for a professional remote office…