Accounts Payable Associate

Long term role! Accounts Payable Associate!

Job Description

The Accounts Payable Associate supports the finance and administrative functions by processing vendor invoices, preparing payments, maintaining accurate accounting records, and providing internal and external customer support. This role combines accounts payable responsibilities with general administrative duties and requires strong attention to detail, accuracy, and the ability to work both independently and collaboratively within a team.

Responsibilities

+ Prepare all vendor invoices for payment, ensuring accuracy, completeness, and proper authorization.

+ Answer vendor inquiries promptly and professionally by phone, email, and other communication channels.

+ Prepare accounts payable checks, electronic funds transfers (EFTs), and online payments in a timely and accurate manner.

+ Reconcile processed work by verifying entries and comparing system reports to account balances.

+ Charge expenses to appropriate accounts and cost centers by analyzing invoices and expense reports and recording entries accurately.

+ Pay vendors by monitoring discount opportunities, verifying federal identification numbers, scheduling and preparing payments, and resolving purchase order, contract, invoice, or payment discrepancies and documentation issues.

+ Ensure credits are received for outstanding memos and issue stop-payments or purchase order amendments when necessary.

+ Pay employees by receiving, reviewing, and verifying expense reports and preparing reimbursement checks.

+ Maintain accounting ledgers by verifying, posting, and updating account transactions in a timely manner.

+ Verify vendor accounts by reconciling monthly statements and related transactions, identifying and resolving discrepancies.

+ Maintain historical records by scanning and filing documents in an organized and secure manner.

+ Coordinate bank activities related to payables, including payment processing and issue resolution.

Essential Skills

+ Hands-on accounts payable experience, including invoice processing, payment preparation, and vendor management.

+

Experience with accounts payable and receivable processes, including three-way matching of purchase orders, receipts, and invoices.

+ Proficiency in accounting functions such as reconciliation of accounts, ledgers, and vendor statements.

+ Ability to prepare and process checks, EFTs, and online payments accurately and on schedule.

+ Strong Microsoft Excel skills, including use of pivot tables and VLOOKUP.

+ Experience working with Quick Books, including Quick Books Desktop.

+ Familiarity with Microsoft Office applications and Microsoft Teams.

+ Ability to analyze information, interpret invoice and expense data, and code expenses correctly to accounts and cost centers.

+ Proficient math skills for handling financial calculations and reconciliations.

+ Ability to handle debt and credit transactions, including invoice processing and account reconciliation.

+ Technology skills and the ability to learn new software systems, including Great Plains Dynamics or similar platforms.

Work Environment

The Accounts Payable Associate works within a collaborative finance team that includes a Controller, accounts receivable staff, and both outsourced bookkeeping and onsite accounts payable support. The standard schedule is Monday through Friday, approximately 8:00 a.m. to 5:00 p.m., with some flexibility within those hours. The role involves regular use of Microsoft Office, Microsoft Teams, Excel (including pivot tables and VLOOKUP), Quick Books Desktop, Great Plains Dynamics, and other accounting and communication tools.

The environment supports teamwork, direct communication, and a balance of independent and collaborative work. The organization offers competitive compensation with structured seasonal and performance-based bonus opportunities, as well as comprehensive benefits including medical, dental, life, and disability insurance, a 401(k) with employer match, HSA and FSA options, paid family medical leave, and group term life coverage. Time-off benefits include a generous allotment of paid days off, holidays, volunteer time off, flexible scheduling, and remote work options after training.

Additional perks include cell phone reimbursement, paid parking, a wholesale club membership, tuition reimbursement for CPA/EA exams and continuing education, paid licenses and professional development, Friday flexibility with seasonal half-day schedules, and a pet-friendly office with prior approval.

Job Type & Location

This is a Contract to Hire position based out of Tualatin, OR.

Pay and Benefits

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness,…