Administrative Services Officer ; Finance and Administration Team

Position: Administrative Services Officer 2 (Finance and Administration Team)
DEPT OF WATER RESOURCES

The mission of the Arizona Department of Water Resources (ADWR) is to protect, conserve, and enhance Arizona's water supplies by confronting water management challenges in a bold, thoughtful, and innovative manner. . We are seeking an experienced Finance professional to join the Finance and Administration Division.

Administrative Services Officer 2

Finance and Administration Division

WWW.AZWATER.GOV

Job Location:

Hybrid: remote and 1110 W. Washington St., Suite #310 - Phoenix, AZ 85007

Posting Details:

Salary: $55,000 - $65,000

Grade: 21

Closing Date:
Open Until Filled

Job Summary:

Under the direction of the Finance & Accounting Supervisor, this position is responsible for maintaining a fiscal services system for state appropriations including examining a variety of financial documents for completeness, accuracy, and conformance with GAAP (Generally Accepted Accounting Principles) or other specific accounting requirements and provides support to the Accounting and Payroll Units. This position plays an important role in finance research, compliance, approvals, and training

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

A minimum of two days on-site at the ADWR office per week is required. Additionally, the position will be required to work on-site Monday through Friday for the first two months of employment.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Responsibilities include but not limited to:

* Review, analyze, and report on fiscal transactions including billings, invoices, payments, payroll, and other financial documents for accuracy and compliance

* Track and analyze expenditures across the agency

* Examine financial statements and accounting records for completeness, accuracy, and conformance with GAAP and other applicable requirements.

* Reconcile financial reports and accounting data, identifying discrepancies and resolving routine issues.

* Ensure timely and accurate posting of financial transactions

* Enter and verifies financial and other data to provide records, reports, and other information and correspondence in a systematic manner

* Maintain agency ledgers of financial records, reports, reconcile spreadsheets, checks, and deposits

* Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* The methods and techniques of automated accounting systems and data processing as it relates to accounting practices

* Concepts, methods, techniques of general accounting and accounts payable/receivable process

* State of Arizona Accounting Manual (SAAM)

* Generally Accepted Accounting Practices (GAAP)

* Financial and Accounting Systems

* e-procurement systems

* Reports creation and preparation

* Research and analysis methods ideally including statistical techniques.

* Principles, concepts, and techniques of government accounting and fiscal management

* Procedures, methods, and office equipment used in statistical record-keeping

* Computer software to include Microsoft Office and Google Suite

Skill in:

* Analysis, interpretation and reconciling financial data

* Work techniques required to maintain accounting records through automated accounting systems

* Oral and written communication

* Work organization and accomplishment

* Applying accounting principles and practices

* Excellent customer service

* Written and verbal communication

* Establishing and maintaining interpersonal relationships

Ability to:

* Analyze financial records and resolve routine discrepancies

* Prepare accurate and timely financial reports

* Communicate effectively and work collaboratively with others

* Manage multiple priorities and meet deadlines

* Accurately work with numbers and complete mandated reports in required formats

* Adapt to changing priorities and situations

* Research and compile fiscal and statistical information

* Interpret ADWR policies as they pertain to accounting

* Multi-task and problem solving

Selective Preference(s):

Preference will be given to those applicants with:

* Prior working knowledge of AFIS/AZ360

* Payroll experience

* HR systems experience

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package…