Accounts Payable & Accounts Receivable Coordinator II & III

Join our team as an Associate AP & AR Coordinator, AP & AR Coordinator, or a Senior AP & AR Coordinator, playing a crucial role in managing financial transactions for El Paso County. In this position, you’ll be responsible for processing invoices and p‑card payments for various entities. Your attention to detail and expertise in accounting methods will be essential in maintaining accurate records.

Full Salary Range: $36,320.00 – $52,640.00 annually

Anticipated Hiring Rate: $44,630.56 annually

Full Salary Range: $40,550.00 – $58,940.00 annually

Anticipated Hiring Rate: $48,131.20 annually

Full Salary Range: $44,910.00 – $65,130.00 annually

Anticipated Hiring Rate: $52,632.32 annually

Position has an anticipated work schedule of Monday – Friday, 8:00 am – 5:00 pm, subject to change. Please be advised this position may close without advance notice should we receive a sufficient number of qualified applications.

• Perform routine accounts payable or accounts receivable duties based on functional area assignment, entering data into various County and State financial systems.
• Identify payment types and credit proper accounts, update financial systems, and generate receipts as needed.
• Prepare deposits according to established procedures.
• Contact clients and review required documentation for proper payments.
• Assess fees for families receiving Health & Human Services assistance, monitor accounts for payments, determine eligibility for new and ongoing assistance, and monitor placements and court orders for accuracy and timelines.
• Coordinate with departments and prepare documents for purchasing materials, labor, and services, ensuring purchase order accuracy and correct budget assignments.
• Prepare financial documents and forms such as requisitions, purchase orders, and invoices; coordinate with appropriate staff and clients as needed.
• Organize and verify financial documents for accuracy; process invoices for payment.
• Review and reconcile encumbrances and expenditures, as well as vendor and P‑card statements.
• Conduct research in financial systems and reconcile accounts as needed.
• Provide financial reports according to departmental needs.
• Assist in other areas to meet processing deadlines.
• Process 1099 tax code information for vendor accounting.
• Provide administrative support as needed.
• Request setup of address book vendors.
• Perform other duties as required.

This classification does not have supervisory authority and requires no supervision or direction of others.

Receives intermittent supervision. This classification normally performs the job by following standard operating procedures and/or policies. Regular direction, guidance, and coaching from a supervisor is expected. Performance is reviewed periodically.

• Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
• Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
• Ability to maintain confidentiality.
• Ability to communicate and work effectively with co‑workers, other county personnel, other agencies, and the public, providing excellent customer service.
• Ability to plan, schedule, and organize efficiently.
• Ability to assess situations and make prudent decisions; ability to apply conflict resolution and problem‑solving skills.
• Maintain regular and punctual attendance.

• High school diploma or equivalent education.
• One year of related accounts payable or accounts receivable experience, or an associate’s degree in a related field may substitute for the required experience.
• Two years of related accounts payable or accounts receivable experience; an associate’s degree in a related field may substitute for one year of the required experience, and a bachelor’s degree in a related field may substitute for the required experience.

• Associate’s degree in business, accounting, or related field.
• Accounts payable or accounts receivable experience in a government setting.

• Must pass a conditional post‑offer background investigation and drug screen.

Duties are primarily performed in an office and remote work environment depending on department discretion and business needs. The classification specification above is intended to represent only the key areas of responsibilities and minimum qualifications; specific job assignments, duties, education, experience, licenses, certifications, and environmental conditions may vary. Changes to this document may only be made by a member of the Human Resources Department.