Accounting and AR Specialist

Essential functions and responsibilities Accounts Receivable, Credit & Collections

• Own day-to-day AR operations, including customer account setup, collections activity, and account maintenance.
• Manage collection efforts and customer communications; escalation appropriate based on risk and aging.
• Take customer payments over the phone and ensure accurate application of funds.
• Daily application of all ACH, wire, and check payments to customers’ accounts.
• Review and release customer credit holds within established policies.
• Review and release internal billing as appropriate.
• Send monthly customer statements.
• Support customer credit setup and ongoing account evaluation.
• Partner with sales teams and leadership to address customer-specific situations and collection strategies.
• Exercise sound judgment in balancing customer relationships with company risk.

• Coordinate with external tax and compliance partners for sales tax filings, business registrations, and reporting.
• Prepare and submit required data for filings and ensure completeness and accuracy.
• Review completed tax filings and reconcile the tax reports to our liability accounts.
• Maintain Secretary of State registrations and business licenses across multiple states.
• Support property tax filings and related reconciliations.
• Technical administration of Avalara, our third-party tax integration software.
• Serve as internal and external point of contact for all sales-tax-related inquiries.
• Assist with audit, tax, and external information requests as needed.

• Perform assigned balance sheet reconciliations, including bank and foreign currency accounts.
• Clear undeposited funds and reconcile customer deposits.
• Reconcile AR-related accounts and support allowance for doubtful accounts analysis.
• Reconcile prepaid, warranty, and accrual accounts and assist with revenue recognition entries.
• Support fixed asset, inventory, and lease accounting reconciliations as assigned.
• Contribute to a clean, accurate, and timely close process.
• Provide supporting schedules and data for our parent company consolidation and reporting processes.
• Prepare and submit required documentation to support borrowing base certificate (BBC) reporting.
• Support the Controller and accounting team with ad hoc requests and data validation.
• Strong attention to detail and high level of organization.
• Clear and professional communication, including the ability to handle difficult customer conversations.
• Resourceful and solutions-oriented mindset; able to navigate ambiguity and drive issues to resolution.
• Sound judgment and effective escalation skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Comfortable working with ERP systems, Microsoft Office tools, and AI-enabled productivity tools.
• Continuous improvement mindset focused on accuracy, efficiency, and process consistency.

• 2–5 years of accounting, AR, or related experience.
• Working knowledge of U.S. GAAP fundamentals.
• Proficiency with Microsoft Office (Excel, Outlook, Teams).

• Bachelor’s degree in accounting or related field.
• Experience with Acumatica or similar ERP platforms.
• Experience with sales tax or multi-state compliance.
• Familiarity with AI-enabled tools in an accounting environment.

This role is a hybrid, full-time position, currently with two remote work days and three days based in our Denver office. The salary range for this position is $70,000-$80,000 and is eligible for annual company and role-based performance bonuses.