Project Administrator​/Accountant

KEMRON Environmental Services, Inc. is an Employee‑Owned company.

The Project Administrator/Accountant works closely with the Regional Manager, Project Managers, existing Project Administrator/Accountant and other staff members to provide general office/project administrative support as well as project accounting support. Responsibilities include facilitation of final project document edits and reproduction, review of project commitments and project accounting reports, budget estimating, client invoicing, accounts receivable and purchase orders using Dynamics software. Requires knowledge of project accounting and extensive working knowledge of Microsoft Dynamics, Word, Excel, PowerPoint, Adobe Acrobat and SharePoint.

Must work independently and collaborate with regional office staff via Teams/telephone/email.

• Assist the Regional Manager and Project Managers in estimation and tracking of project budgets, preparation of proposal and project deliverables, and other tasks as needed.
• Review project cost commitments and project accounting reports.
• Prepare and receive Direct Purchase Orders (POs) and process AP vouchers against direct POs.
• Receive indirect POs and process AP vouchers against PO commitments.
• Process subcontract invoices against subcontract commitments.
• Process client billings and enter cost recovery.
• Assist with client invoicing and accounts receivable management.
• Carry out recurring office procedures independently, including filing, QA/QC checks, employee training records maintenance, updating databases, etc.
• Provide general office support to the project team and administrative staff as needed.

• Minimum 2 years of project accounting experience (POs, AR, Client Invoicing).
• Minimum 5 years of relevant office administrative experience.
• Minimum of high‑school diploma (additional education/training preferred).
• Computer literate with strong working knowledge of Word, Excel, Adobe Acrobat, PowerPoint and SharePoint.
• Minimum 2 years of hands‑on experience with accounting/project accounting software data entry and report generation;
  Microsoft Dynamics experience preferred.
• Very well‑organized and meticulous with details.
• Ability to work occasional evening and/or weekend hours to meet tight deadlines.
• Other critical skills:
  • Excellent verbal and written communication skills.
  • Good analytical and problem‑solving skills.
  • Ability to work independently and with teams both in‑office, in other company locations and/or project sites.

• Primarily works in an office setting, with some remote work possible on a pre‑arranged basis.
• Office environment consists of offices, hallways, conference room, filing room.
• Ability to bend and stoop to reach file cabinets.
• Move between office areas, including traversing approximately 50–100 steps at a time.
• Prolonged periods (up to 2 hours) sitting at a desk and working on a computer.
• Lift up to 15 pounds at times.
• Remain stationary, often standing or sitting for up to an hour at a time to accomplish duties.
• Manage multiple tasks efficiently.
• Assess accuracy, neatness, and thoroughness of assigned tasks.
• Occasionally work after normal business hours and on weekends on an emergency and pre‑arranged basis.
• Understand and follow KEMRON SOPs for specific tasks.

KEMRON is an ESOP company offering a full benefits package which includes medical/dental/vision/life/disability/AD&D insurance, a 401(k) and the opportunity to be an employee‑owner.

Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer/Vets/Disability.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities which are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.