Billing Specialist Hybrid

Position:

Billing Specialist | Full-time | Hybrid

Phoenix, AZ (Hybrid – at home office and local Office)

Chronicle Heritage is seeking a motivated Billing Specialist to join our growing Accounting team. This role ensures the smooth and efficient operation of our accounting and payroll processes, working closely with Accounting and Sales teams to ensure accurate and timely client billing and maintain accounting records. Candidates should be organized, detail‑oriented, self‑motivated, able to handle confidential information, and demonstrate collaboration and excellent customer service.

• Prepare monthly client invoices ensuring compliance with contract and under the direction of Project managers.
• Collect all backup for invoices when needed.
• Review and reconcile specialty invoices (Caltrans, government funded projects, DOT).
• Track and report to Project Managers project budget versus actuals.
• Understand Job cost accounting and  Progress.
• Read and thoroughly understand contracts and amendments, updating record as assigned.
• Perform other duties as assigned.

• Associate degree or higher
• 2+ years of experience in accounting
• 5+ years of experience in Project Billing with the CRM (Cultural Resource Management) or A/E (Architecture or Environmental) Industries
• Proficiency with Microsoft Office Suite Applications (Word, Excel, PowerPoint, Outlook, Project)

• Bachelor’s degree
• Knowledge of and working experience using Sage Intacct
• Experience using Sales Force (CRM)
• Advanced analysis and problem‑solving skills
• Ability to work under pressure with tight deadlines
• Ability to work with minimum direct supervision

• Vision required to observe environmental phenomena and record and translate observations into text.
• Mental requirements include ability to organize one’s own work or that of crew members; recognize and observe scientific data and analyze data as well as perform calculations. Must respond appropriately to social and professional interactions.
• Work primarily indoors, sustained sitting, use of fingers, hands, and arms to operate a computer and perform keyboard entry of data or document preparation (or equivalent with accommodation). Operate standard office equipment.

$26.44 - $31.25 per hour

• Medical, dental and vision insurance
• Group term life insurance and AD&D
• Employee assistance program
• 401(k) plan
• Paid time off: 16 vacation/sick days per year, additional days provided based on years of employment
• 10 paid holidays
• Technology stipend
• and more

• Medical, dental and vision insurance
• Group term life insurance and AD&D
• Employee assistance program
• 401(k) plan
• Paid time off: unlimited vacation / 6 sick days
• 10 paid holidays
• Technology stipend
• and more

• ACRA-sponsored self‑funded healthcare program *
• 401(k) plan
• Accruable paid sick days
• Per diem
• Technology stipend
• Potential for promotion to regular, full‑time staff member
• and more

* Sponsored by the Small Association Leadership Alliance (SALA). Currently unavailable in Vermont, Washington, Alaska, New York, and Illinois.

Chronicle Heritage is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

Chronicle Heritage complies with the Americans with Disabilities Act (ADA) and considers reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. EEO/AA/M/F/Veteran/Disabled. If you require assistance with submitting the application, please contact accommo

If you require a reasonable accommodation for any part of the job application process, or to perform the job successfully, please contact