Accounting Specialist

Position: ACCOUNTING SPECIALIST 2
EXPOSITION AND STATE FAIR BOARD

The Arizona Exposition and State Fair exists to showcase the cultural richness, traditions, heritage, and diverse commerce of Arizona by bringing the community together, celebrating in a spirit of freedom and security.

ACCOUNTING SPECIALIST 2

Job Location:

Address: 1826 West McDowell Street

Phoenix, Arizona 85007

Posting Details:

Salary: $47,840.00 - $60,320.00

Grade: 18

Closing Date:
July 20, 2026

Job Summary:

This Accounting Specialist 2 is responsible for a variety of accounting and bookkeeping tasks, including revenue recognition, Payment issuance, cash management, and adherence to GAAP policies and the State of Arizona Accounting Manual (SAAM). The position focuses daily on processing payments, monitoring a shared accounting email, and assisting the CFO with various tasks, such as analyzing financial data, reviewing transaction documents, and preparing management reports.

The position requires utilization of the Arizona Financial Information System (AZ360), Human Resource Information System (HRIS), Your Employee Services (YES) portal, Quick Books, Microsoft Office, and Google Workspace applications.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State's Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

* Ensures all payments and receipts are made timely and are allocated to the proper chart of accounts, codes, classes, and categories in the Arizona Financial Information System (AZ360) and Quick Books; verifies the accuracy of all invoices prior to payment; research financial discrepancies and provide explanations necessary to complete monthly reconciliations; verifies receipt of goods and services; maintains invoice log and alerts CFO of any unexpected variance;

creates and processes intra-agency electronic fund transfers; and monitors and responds to customer inquiries.

* Process payroll, deposits , and accounts receivable transactions as backup when needed.

* Supports the Arizona State Fair's box office; orders bank change for events and maintain supply inventory.

* Assists CFO in tracking appropriation; assists CFO with Chart of Accounts.

* Verifies Event entertainers W-9 forms are received, processed and approved.

* Assists staff in how to properly code Purchase orders.

* Performs periodic and as needed inventory of office equipment and supplies; and generates purchase orders for new equipment or arranges for surplus equipment to be removed from premises.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

* Principles, methods and practices of fiscal and financial record keeping, including automated accounts payable/receivable and payroll systems;

* Basic and advanced math;

* Quick Books or other digital accounting programs;

* Excel including pivot tables and formula development.

Skills in:

* Working with spreadsheets at the intermediate to advanced level;

* Cash handling;

* Verbal and written communication;

* Customer service;

* Research, analysis, problem-solving, and organizational skills;

* Prioritizing work activities to ensure deadlines are met;

* Interacting effectively with external and internal customers;

* Attention detail and accuracy.

Ability to:

* Sort, check, count, and verify numbers;

* Multi-task, prioritize and work efficiently;

* Listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers;

* Work independently, self-starter, energetic;

* Demonstrate good common sense and sound judgment;

* Flexibility to adapt to all situations and work varied hours;

* Possibly work weekends or evenings;

* Use
10-key calculator for a variety of accounting functions.

Selective Preference(s):

Arizona Driver's License

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver's License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona offers a comprehensive benefits package to include:

* Sick leave

* Vacation with 10 paid holidays per year

* Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)

* Health and dental insurance

* Retirement plan

* Life insurance and long-term disability insurance

* Optional employee benefits include short-term disability insurance, deferred compensation…