Financial Specialist-Senior

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency stakeholders and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

The Division of Enterprise Operations (DEO) administers enterprise policies governing procurement, risk management, and continuity of operations planning; provides services to DOA and other agencies in the areas of financial management, procurement, risk management, continuity of operations planning, and the State Prosecutors Program; and facilitates opportunities for diverse businesses to sell goods and services to state agencies.

This position is headquartered at the Department of Administration State Office Building, 101 E Wilson Street, Madison, WI.

Under the general supervision of the Payables and Travel supervisor, this position is primarily responsible for processing invoices for payment and performing pre-audits of payment vouchers and expense reimbursements. The position processes payments and reimbursements in the financial system in accordance with the State Controller’s Office (SCO) delegated pre-audit agreement and applicable agency policies and procedures. The position ensures that payments and reimbursements submitted by Department of Administration (DOA) divisions and attached agencies are accurate, properly documented, and compliant with applicable laws, regulations, and internal controls.

• Starting pay for the Financial Specialist – Senior (02-13) is $26.61 hourly, plus excellent benefits.
• A 12-month probation period may be required.
• Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

Due to the nature of the position, DOA will conduct background checks on applicants prior to selection.
DOA does not sponsor work visas and is not an eligible OPT (Optional Practical Training) employer for F-1 international students
. All persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form.

This position is located at the Department of Administration State Office Building, 101 East Wilson Street, Madison, WI. This position is a hybrid position and requires you to work in the office every Wednesday. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process. For positions that do allow remote work flexibility, although residency in the State of Wisconsin is not required for permanent positions, it is not anticipated that working outside of Wisconsin or bordering cities will be allowed.

It is critically important that your application materials clearly describe your experience related to the stated job qualifications.

Qualified applicants will have training, education, or experience related to EACH of the following:

• Reviewing accounts payable documents
• Preparing invoices (e.g. processing, billing, reconciliations, or similar)
• Utilizing financial database applications (e.g. Excel, STAR/People Soft, or similar)
• Reviewing or approving travel or corporate travel accounts

In addition, well-qualified applicants will also have training, education, and/or experience related to at least one of the following:

• Accounts Payable best practices
• Pre and post audit of payables
• State of Wisconsin Accounting policies and processes

The steps to apply online are quick and easy! Follow the steps outlined in the application process and submit your application. Be advised that there will be no opportunity to change your application materials once you have clicked “Submit.” Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.

Submitted materials will be evaluated by a panel of job experts and the most qualified applicants will be invited to participate in the next step of the selection process.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

The State of Wisconsin is committed to providing opportunities to all applicants from all backgrounds. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Any applicants and employees with a disability may request reasonable accommodations.