Accountant, Accounts Receivable​/ Collections

CodeAI is an education innovation nonprofit dedicated to the vision that every student in every school has the opportunity to learn about artificial intelligence (AI) and computer science (CS) as part of their core K-12 education. We increase participation in AI+CS education by reaching students of all backgrounds at their skill level, in their schools, and in ways that inspire them to keep learning, with a focus on increasing participation by young women and students from other underrepresented groups.

The leading provider of K-12 AI+CS education curriculum across the globe, CodeAI also organizes the annual Hour of AI campaign, building on the legacy of the Hour of Code, which has engaged more than 15% of all students in the world!

CodeAI's global role in the K-12 computer science movement is only possible because we use a unifying approach across diverse and often divided stakeholders. At a time of increasing polarization, the idea of increasing opportunity for students unites people from across the political spectrum. CodeAI's team members, students, teachers, and supporters have diverse and diverging view points, and they are all welcome in our mission.

We are seeking an Accountant who will have a meaningful role in maintaining accurate financial records and ensuring compliance with nonprofit accounting standards. In this position, you will tackle a variety of accounting tasks, including general ledger maintenance, reconciliations, and assisting with audits. You should have a strong understanding of accounting principles, excellent interpersonal skills, and dedication to the mission of our organization.

• Analyze and record financial transactions on the general ledger, exercising independent judgment to ensure accuracy, completeness, and compliance with nonprofit accounting standards
• Code transactions accurately within our multi-dimensional chart of accounts
• Support close processes and assist with internal and external audits, applying professional judgment to identify areas of improvement needed in internal controls
• Reconcile bank statements, credit card statements, and other accounts using discretion to identify and resolve discrepancies
• Inventory recordkeeping, offering recommendations for improvement
• Manage the accounts payable (AP) cycle from receipt of invoices to payment and corporate credit card expense management
• Monitor bank account for gifts received and handle a low volume of invoicing
• Administrative duties for the 403(b) plan
• Maintain 1099 vendors/contractors - including writing and fulfilling contracts in collaboration with our legal team
• Support use of AI-assisted and automated finance workflows (e.g., expense processing tools, dashboard and reporting automations) as part of day-to-day accounting operations
• Handle confidential information with honesty and integrity, ensuring adherence to internal controls and financial policies
• Assist with special projects and other tasks as assigned

We seek candidates who have:

• 4 years or more of related experience required
• Experience using Quick Books Online/Intuit Enterprise Suite or comparable accounting software with a multi-dimensional chart of accounts
• Comfortable using AI tools (e.g., ChatGPT, Claude) to support accounting workflows
• Professional demeanor, possessing excellent written and verbal communication skills
• Excellent organizational and time management skills
• A high level of computer literacy is required, including proficiency in working with Microsoft Office and Google Docs. Should be an advanced user of spreadsheets (Excel and/or G-Sheets)

We prefer candidates who also have:

• Experience with process automation tools
• Bachelor’s degree or equivalent experience in Accounting, Finance, or a related field with a strong understanding of GAAP
• Be highly comfortable working in a fast-paced, ambiguous, informal, and remote work environment
• Be a U.S. Citizen or Permanent Resident
• Work within the continental United States
• Pass a pre-employment background check
• Be willing to travel a minimum of two times per year for team events

The way we…