Accounting Associate​/Cash

The Accounting Associate
- Receivable Administrator is responsible for various routine accounting tasks in support of an Operating Company. This includes duties such as processing cash applications, posting entries, and reconciling accounts. The Accounts Receivable Administrator responds to inquiries and contacts other parties to help resolve a variety of problems and serves as backup for the Accounting Associate
- Payable Administrator.

The Accounting Associate
- Receivable Administrator reports to the Production Controller.

This position is based in Grayslake, IL, and the employee will primarily work from this location. We maintain a flexible workplace, therefore there are opportunities to work from home or remotely as agreed with your supervisor. However, depending on the situation, these opportunities may be somewhat limited since the role entails cash management, which would require the employee to be physically on‑site.

Among other projects as assigned, this position will be responsible for the following:

• Monitor and process items coming to the shared accounting e‑mail inboxes.
• Process credit card payments
• Run daily banking reports
• Process cash applications ACH, lockbox
• Post deposits in Aspire for transmittal to the accounting system
• Close Aspire issues when past‑dues are paid.
• Generate and send out invoices – maintenance (monthly), per service (monthly), enhancement (semi‑monthly: 1st and 15th).
• Process credits, write‑offs, and refunds
• 3rd party invoicing platform management
  • Setup of new accounts on platforms and update of the customer records in Aspire to flag the accounts to identify them as needing 3rd party invoicing uploads
  • Perform invoice uploads
  • Manage client POs
  • Maintain list of logins for all platforms and the active customer accounts on each platform
• Assist with AR collections and issues tracking
• Assist with annual audit requests
• Provide backup for Accounting Associate
  - Payable Administrator

• Achieve a complete, accurate, and timely financial close while meeting other required deadlines
• Ensure aged receivables stay within a threshold set by Heartland Corporate
• Maintain an organized filing system of documents and records.
• Provide positive support to division branches and management, implementing efficiencies as appropriate.

• Exude the company values in all respects:
  • Human – we do love plants, but we cultivate people to serve people.
  • Exceptional – our best efforts energize everything we do.
  • Accountable – we own the outcomes in our relationships with each other and our clients.
  • Respectful – we believe in the golden rule.
  • Trusted – clients know they can count on us to keep their best interests at heart.
• Associate’s Degree and 2 years of accounting experience.
• Preferably have experience with Aspire or similar industry software.
• Be versatile and adaptable to a constantly changing and entrepreneurial environment.
• The ability to act responsibly and ethically when working with sensitive financial information, whether it’s information for the company or for individuals.
• Have an attitude of always looking to improve upon what we are doing and how; and along the way, celebrating and recognizing the improvements.
• Strict attention to detail, with exceptional time management, organizational and follow-up skills, to assure all responsibilities are quickly and efficiently met in a faced‑paced environment.
• Excellent communication, listening and customer service skills with the ability to make critical judgments and maintain calm demeanor even when confronted with difficult situations.
• Results‑oriented with proven ability to follow through while handling multiple and competing priorities.
• Be fanatical about details and accuracy and keep excellent records.
• Approach the role with a spirit of finding a workable solution to opportunities and challenges.

• Fully bilingual (English and Spanish) is a benefit.
• Occasional local travel to other company offices may be necessary.