Accounts Payable Specialist

Chuck Latham Associates is hiring an Accounts Payable Specialist to join the Accounting and Finance team in our Parker, CO office. Duties include ensuring the accuracy and consistency of data for accounts payable, employee expense reports and the general ledger. Assistance with month-end closings, and ensuring that accounts are properly reconciled, highlighting inconsistencies or unusual transactions. This position is a full time, benefit eligible and is located in our Parker, CO home office.

• Oversee A/P Invoice processing:
  Use Concur invoice processing system to assist in sorting invoices as they come in, distribute out for approvals, code invoices, and upload into SAGE
• Assist budget managers with purchase order creation in Concur and maintaining PO tracking and invoice integration
• Issue A/P checks on a weekly to bi-weekly basis. Coordinate with signor’s schedules for signatures and mail checks
• Manage Concur, employee expense reporting system. Responsible for system controls to ensure data integrity, maintain system setup, approve employee expense reports, and ensure adherence to Travel & Entertainment policies
• Manage the corporate credit card program, including set up and termination of accounts and managing payments for department purchasing cards
• Complete month-end close procedures related to assigned tasks for each company and assist Controller with financial statement preparation by reviewing general ledger entries for accuracy and account reconciliations
• Assist with accounting for subsidiary companies as needed
• Process quarterly tax estimates, extensions, returns and payments for each based on information provided by Tax Accounting Firm
• Regularly work with Executive Assistant, IT Director, HR Generalist and Payroll Manager
• Obtain Certificates of Insurance from insurance broker as requested
• Administer eFax accounts for employees
• Process quarterly tax payments by state for each entity
• Complete and file 1099 forms annually
• Assist with annual tax return schedule preparation
• Assist with audit file preparation
• Participate in meetings and activities
• Assist A/R Staff Accountant and act as back-up when needed
• Assist Fractional CFO, Controller and Senior Staff Accountant with special projects as needed
• Work with various employees from executive team members, budget managers, sales team members, district managers, operations department or any other employee that has a question for the Accounting and Finance Department

• Associates Degree in Accounting or Finance (preferred)
• 3 years of accounting experience
• Two-way and three-way matching
• Proficient in Microsoft Office
• Intermediate to advanced Excel skills
• A positive work attitude
• Detail Oriented
• Very Organized
• Excellent verbal and written communication skills
• Willingness to communicate via email, phone, Microsoft Teams

• Working knowledge of SAGE 100/MAS 200
• Experience with Concur Expense Reporting System
• Experience with Concur Invoice and Purchase Order Request System
• Experience with online payables and contract management system
• Experience with a multi-company environment