Accountant Technician

Job Summary

The Nevada Department of Transportation’s (NDOT) Payroll section is recruiting for an Accountant Tech 2 in Carson City, NV. Applicants must be authorized to work for any employer in the U.S. This position is on‑site and does not offer remote work options.

Reconciling payroll for each pay period/month, monitoring timesheets, applying approvals and corrections, processing payroll deductions and adjustments by deadlines, communicating changes with employees, assisting NDOT employees with payroll‑related questions, preparing ESMT‑As, sending needed documentation to the Division Human Resource Management (DHRM) for canceling/re‑issuing checks, processing health‑insurance correspondence, monitoring payroll emails for tasks and questions, maintaining employee housing rent and deductions/refunds, providing clear/effective and polite communication to all NDOT employees and other state entities, and prioritizing tasks while maintaining a professional working relationship with the team.

Accountant Technicians reconcile and monitor specific accounting and fiscal functions or activities within a department establishing or using established procedures and guidelines that are not limited to the State Administrative Manual. Reconciliation includes balancing departmental records with reports generated by the State’s central accounting system as well as federal and other accounting systems. Monitoring includes ensuring accounting functions and activities are in compliance with reporting requirements and grant specifications.

Graduation from high school and three years of financial records maintenance experience which included duties such as designing, implementing and interpreting narrative and data reports; applying principles of accounting to analyze financial information; preparing entries to accounts; analyzing assets and liabilities and preparing balance sheets; auditing contracts, vouchers and other documents and preparing summary transaction reports; implementing accounting control procedures;

and overseeing the work of accounting clerical staff; OR one year of experience as an Accountant Technician I in Nevada State service; OR an equivalent combination of education and experience as described above.

Control complex accounts payable functions for agencies with multiple cost/project centers, by establishing guidelines for allocating general costs to the appropriate cost centers, and ensuring procedures are followed prior to submitting documents for payment or grant draws.

Control complex accounts receivable functions to include determining the billing amount using cost accounting procedures; make determinations regarding referral of delinquent accounts.

Assist management in preparation of complex budgets by coordinating with various sections to ensure budget requests are received and reviewed in a timely manner; developing narratives for each category and general ledger account to provide justification for proposed budget request; analyzing information on past expenditures and projecting trends; making recommendations for budget adjustments as needed; and preparing special budget analysis reports to highlight problems on own initiative or as requested.

Provide fiscal management and auditing of federal or other grant monies by monitoring expenditures to ensure compliance with multiple grant specifications and complex reporting requirements; auditing records and reports of sub‑grantees for compliance with grant requirements; and preparing complex financial reports in compliance with federal, grant, contractual, or other external requirements.

Manage federal draw downs in conformity with the Cash Management Improvement Act of 1990 and grant requirements; provide fiscal management and auditing of federal grant monies; track costs billable to the federal government; prepare vouchers and monitor and report status of federal funds.

Prepare monthly and quarterly financial reports including trial balances, adjustments and balance sheets; establish and maintain automated billing systems including account analysis, reconciliations and processing adjustments.

Complete fiscal year openings…