Accounting Assistant

Please Note:

This is an on-site position based in Round Rock, TX. We are seeking candidates who currently reside in the local area. Relocation assistance and remote work are not available for this role.

Core

Purpose:

To ensure the accuracy, timeliness, and reliability of the company’s accounts receivable and accounts payable functions while supporting the Accounting Manager in maintaining strong financial controls, clean records, and efficient accounting operations. This role protects company cash flow, vendor relationships, customer account accuracy, and financial reporting integrity by ensuring invoices, payments, collections, reconciliations, and supporting documentation are processed correctly and on time.

• 3–5 years of experience in AP, AR, billing, cash application, collections support, or transactional accounting.
• Experience entering, coding, approving, and preparing vendor invoices for payment.
• Experience issuing customer invoices, applying payments, monitoring aging, and resolving billing or payment discrepancies.
• Ability to reconcile vendor statements, customer accounts, credit card activity, cash activity, or assigned balance sheet accounts.
• Prior experience supporting month-end close through reconciliations, schedules, documentation, or transaction cleanup.
• Experience using an ERP or accounting software system;
  Net Suite experience is strongly preferred.
• Proficiency with Microsoft Excel, including sorting, filtering, basic formulas, and reconciliation support.
• Strong attention to detail and ability to maintain accurate, organized, audit‑ready documentation.
• Professional communication skills with vendors, customers, and internal departments.
• Ability to manage recurring deadlines and follow up on open issues with limited supervision.
• High school diploma or equivalent required; associate degree or accounting‑related coursework preferred.

• Accounts payable invoices are entered, approved, and paid accurately and on schedule.
• Accounts receivable invoices are issued accurately and in a timely manner.
• Customer payments are applied correctly with minimal unapplied cash or posting errors.
• AR aging is actively monitored, with collections support keeping outstanding balances within company targets.
• Vendor statements, customer accounts, and assigned balance sheet accounts are reconciled consistently.
• Month‑end close support is completed accurately and within required deadlines.
• Accounting records in Net Suite are clean, organized, and supported by proper documentation.
• Internal stakeholders, vendors, and customers receive timely and professional support on billing, payment, and account questions.
• AP and AR processes improve through better documentation, follow‑up discipline, and use of Net Suite workflows.

• Receive, review, code, and enter vendor invoices accurately and on time.
• Route invoices for proper approval according to company policy.
• Prepare vendor payments, including checks, ACH, wire, and credit card payments as applicable.
• Maintain accurate vendor records, including W‑9s, payment terms, and contact information.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Ensure AP documentation is complete, organized, and audit‑ready.

• Prepare and issue customer invoices accurately and on schedule.
• Apply customer payments to the correct accounts and invoices.
• Monitor customer balances and follow up on past‑due invoices.
• Support collections activity through professional customer communication.
• Research and resolve billing discrepancies, short payments, credits, and unapplied cash.
• Maintain accurate customer records and supporting documentation.

• Assist the Accounting Manager with month‑end close activities.
• Reconcile assigned AP, AR, cash, credit card, or balance sheet accounts.
• Identify and resolve transaction discrepancies before close deadlines.
• Provide supporting schedules and documentation for financial reporting.
• Help ensure the monthly close is completed accurately and on time.