Staff Accountant

Some accounting roles are chaos. This one is the opposite — and that is exactly what makes it hard to do well. Our client, a US-based (Arizona) staffing company serving the construction and industrial sectors, runs its accounting department on a precise weekly calendar: payroll timesheets on Monday and Tuesday, pre-lien notices on Tuesday, client billing on Wednesday, reconciliation and reporting on Thursday.

Every task has a day, every day has a deadline, and every deliverable has to be right the first time.

You will own that rhythm. Reporting into the client's accounting team, you will be the person they trust to have the right things done on the right day, every week, without being chased. That takes a different level of trust than most junior roles — payroll, billing, and lien-related notices all carry real consequences when they go out wrong or late — and it is why this seat rewards someone who takes genuine pride in clean, consistent execution.

If your calendar is your system, and "accurate the first time" describes how you already work, read on.

Daily — Payment Tracking & Correspondence

• Review incoming emails in Outlook and the accounting platform for payment commitments and correspondence
• Log and document payment commitments accurately in the accounting platform with clear, organized notes
• Monitor for time-sensitive payment or billing communications and flag them appropriately

Payroll Timesheet Entry (Monday – Tuesday)

• Enter employee payroll timesheets into the accounting platform accurately and completely
• Review timesheet data for missing entries, discrepancies, or anomalies before submission
• Ensure all payroll timesheet records are complete and properly documented in the system

Pre-Lien Administration (Tuesday)

• Pull pre-lien information from the accounting platform and compile the required data
• Send pre-lien notices via Outlook to the appropriate parties
• Follow up on outstanding pre-lien items and maintain organized records in Excel and Outlook

Weekly Billing & Invoicing (Wednesday)

• Generate the weekly billing cycle from within the accounting platform
• Review all billing data for completeness and accuracy before sending
• Email client invoices directly from the platform to the appropriate contacts
• Confirm successful delivery and document any issues or exceptions

Reporting & Reconciliation (Thursday)

• Prepare workers compensation premium import files in Excel, ensuring data is accurate and correctly formatted for import
• Prepare the weekly pay card reconciliation and import file by pulling reports from the pay card portal and formatting them in Excel
• Prepare the weekly sick time report — compile the list of employees who used sick time and identify corresponding page numbers from the weekly profit report in PDF format
• Review all Thursday deliverables for accuracy before submission

  Ad Hoc Support (Friday)

  • Reserved for ad hoc support, catch-up on open items, and tasks assigned as the role evolves
  Qualifications
  • Prior experience in an accounting, bookkeeping, or finance administrative role — entry-level candidates with relevant coursework or internship experience will be considered
  • Strong Microsoft Excel skills — you are comfortable building and formatting data files, using basic formulas, and preparing import-ready documents
  • Highly organized and process-driven — this role operates on a structured weekly calendar and requires consistent, accurate execution every day
  • Strong attention to detail — billing, payroll, and pre-lien tasks require accuracy every time
  • Comfortable working across multiple platforms and learning a proprietary system with training provided
  • Reliable and self-directed in a remote work environment — weekly tasks have firm deadlines and must be completed on schedule
  • Professional written communication skills for client and vendor correspondence via Outlook
  Preferred Qualifications
  • Experience with payroll timesheet processing or payroll data entry
  • Familiarity with workers compensation reporting or reconciliation processes
  • Background in construction, staffing, or a field-based services industry where pre-lien and billing processes are common
  • Experience working with pay card or rapid pay…