Full Charge Bookkeeper

Pay: $70,000 per year plus Annual Bonus

Schedule: Full-time, Monday-Thursday in office;
Friday work-from-home

Location: San Rafael, CA

Carlin & Associates, CPAs is seeking a full-time Full-Charge Bookkeeper to join our Financial Oversight Department. We are a well-established CPA firm with more than 30 years of experience providing accounting, tax, advisory, and consulting services to high-net-worth individuals, families, and businesses throughout the San Francisco Bay Area.

This is a great opportunity for an experienced bookkeeper who enjoys variety, client communication, and working closely with a professional accounting and tax team. The ideal candidate is detail-oriented, organized, comfortable managing multiple client accounts, and experienced with Quick Books, reconciliations, payroll, AP/AR, and financial reporting.

This position is Monday-Thursday in our San Rafael office and Friday work-from-home
. Because the role is primarily in-office, candidates must be within a reasonable commute to San Rafael. Ideal locations include Marin County, Sonoma County, and northern San Francisco.

• Maintain Quick Books files for various clients, including data entry, reconciliations, journal entries, and financial reporting
• Manage accounts payable and accounts receivable processes
• Process payroll and related payroll reporting
• Prepare and process forms such as 1099s, W-2s, payroll tax returns, sales tax returns, business property tax returns, and business license/gross receipts filings
• Collect, organize, and review client financial records
• Perform bank, credit card, and account reconciliations
• Assist with internal accounts receivable processes for Carlin & Associates, including invoicing, payment processing, and account reconciliations
• Communicate professionally with clients to request information, answer questions, and resolve bookkeeping issues
• Work closely with the tax team to ensure client books are accurate and ready for tax preparation
• Help identify missing information, unusual transactions, or items that need manager/CPA review
• Maintain organized records and documentation for client files

• Minimum 3 years of bookkeeping experience required
• Prior experience in a CPA firm, tax firm, bookkeeping firm, or client accounting services environment preferred
• Proficiency in Quick Books Online required
• Proficiency in Excel and Word required
• Experience with AP, AR, reconciliations, journal entries, and month-end close
• Experience with construction accounting and job costing is a plus
• Bachelor's degree in Accounting or related field is a plus
• Strong organizational skills and ability to manage multiple client engagements
• Excellent communication and customer service skills
• Strong attention to detail and good professional judgment
• Ability to work independently while also collaborating with the accounting and tax team
• Ability to meet deadlines and manage competing priorities

• Stable, long-term opportunity with an established CPA firm
• Monday-Thursday in-office schedule with Friday work-from-home
• Professional and supportive team environment
• Opportunity to work with a variety of clients and industries
• Direct collaboration with experienced CPAs, tax professionals, and advisors
• Meaningful client relationships and hands-on accounting work

The ideal candidate is not just entering data - they understand how the books should look, can identify when something seems incorrect, and knows when to ask questions. You should be comfortable communicating with clients, keeping work organized, meeting deadlines, and supporting both the bookkeeping and tax teams.

If you are an experienced bookkeeper looking for a stable, professional role with a well-established CPA firm, we would like to hear from you.