Accounting Analyst (Accounts Payable​/Receivable

Position: Accounting Analyst (Accounts Payable/Receivable)
Location: Parsippany

Job Title:

Accounting Analyst

Job Description

The Accounting Analyst will analyze customer and vendor accounts across multiple accounting systems to determine what amounts remain owed or need to be credited. This role focuses on resolving negative accounts receivable and negative vendor balances by performing detailed ledger analysis, preparing journal entries, and maintaining accurate records. The position offers the opportunity to build and deepen analytical skills while working closely with cross-functional teams in a hybrid work environment.

Responsibilities

+ Serve as the primary process owner for negative accounts receivable and negative vendor account functions across all business units, including invoicing suppliers and paying customers.

+ Analyze customer and vendor accounts in multiple systems, including cie Trade and other financial platforms, to determine what is still owed, what needs to be credited, and where payments are due.

+ Perform detailed account analysis through two different systems that hold different accounting data, and reconcile differences to arrive at accurate balances.

+ Identify and understand cyclical patterns in customer and supplier activity, take clear notes, and use them to reference and resolve recurring issues.

+ Conduct investigative "sleuthing" to determine the single connecting number or reference between different ledgers and subledgers for each customer and supplier.

+ Provide support to accounts receivable and vendor-related teams by performing customer and vendor account analysis, researching transactions and account status, and reconciling entries.

+ Process, verify, and reconcile invoices, statements, and counter party chargebacks, claims, and short payments, and identify and resolve discrepancies in a timely manner.

+ Maintain accurate and current aging reports for both vendors and customers, ensuring that balances and statuses are up to date.

+ Prepare and enter journal entries using financial software systems, ensuring entries align with the accounting equation and proper debits and credits.

+ Create comprehensive documentation for all transactions posted to ledgers and subledgers, ensuring a clear audit trail.

+ Cultivate strong working relationships across company departments to support informed financial decision-making.

+ Initiate and maintain positive relationships with new and existing vendors and customers, responding to inquiries and issues promptly and professionally.

+ Create weekly and monthly accounting reports to support management and operational decision-making.

+ Provide support in various other accounting functions as needed, including accounts payable, accounts receivable, reporting, ad hoc or special projects, and year-end audit preparation.

+ Assist senior financial leaders as needed with analysis, reporting, and other accounting-related tasks.

+ Undergo training to support and serve as backup for accounts receivable and vendor-related functions as needed.

+ Support cie Trade and other system implementations by assisting with testing, data validation, and process alignment across systems.

Essential Skills

+ 5+ years of experience in accounting functions with an emphasis on accounts receivable, accounts payable, vendor-related accounting, or both.

+ 5+ years of AR and vendor-related experience beyond basic purchase order processing.

+ Strong financial and accounting analysis skills, including the ability to interpret and reconcile complex account data.

+ Working understanding of accounting transactions, the accounting equation, and debits and credits.

+ Strong analytical experience with advanced Microsoft Excel skills.

+ Experience using multiple ERP programs and compiling data from different systems to support decisions.

+ Proficiency in Microsoft Office products, particularly Word and Excel.

+ Ability to work effectively in multiple accounting and ERP systems simultaneously.

+ Ability to understand and prepare journal entries accurately in financial software.

+ Strong attention to detail and ability to identify discrepancies and resolve them efficiently.

+ Effective communication skills for collaborating with internal teams and external customers and vendors.

Additional

Skills & Qualifications

+ Bachelor's degree in accounting, finance, management, or a related field.

+

Experience with ERP systems, with a preference for Microsoft Dynamics.

+ Experience supporting or participating in system implementations, including new financial or ERP systems such as cie Trade.

+ Ability to document processes and maintain clear notes on customer and supplier cycles and account behavior.

+ Demonstrated ability to build positive working relationships with cross-functional teams, vendors, and customers.

+ Interest in developing and enhancing analytical skills within a dynamic accounting environment.

Work Environment

This role operates in a hybrid work environment, with in-office presence required on Tuesdays and Thursdays and remote work on other days as determined by business needs. The…