Accounts Payable Accounting Specialist

Position: ACCOUNTS PAYABLE ACCOUNTING SPECIALIST
Metropolitan Family Service Position Description

Position Title:

Accounts Payable Accounting Specialist

Location:

MFS Civic Office (with some opportunities for remote work)

Reports To:

Controller Dept/Program:

Finance FTE: .50 FTE (20 hours/week)
Status:

Non-exempt

Created:

July 2026 Job Number: FAPS
0720

General Description:

Metropolitan Family Service position descriptions are guidelines. They are not intended to identify every task that an employee will be asked to complete. They are intended as a general outline of the essential work responsibilities and qualifications of the position.

Values:

We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.

We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence.

We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity.

General Function:

Under the supervision of the Controller or CFO, the Accounts Payable Specialist is responsible to support the MFS Finance Department. Position will support accounts payable, billing support, general ledger support, and other duties as assigned.

Essential Duties and Responsibilities:

Diversity Values working in a multi-cultural, diverse environment

Values and supports inclusion and program access for clients

Supports agency goals for enhancing diversity within department areas

Collaboration

Ability to work effectively in collaboration within all departments of MFS as well as other agencies, and within MFS program areas

Ability and commitment to work effectively within a team-dependent environment

Ability to work and communicate effectively with a broad range of individuals and groups

Teamwork

Ability to work independently and to collaborate with other MFS staff and volunteers to model effective teamwork skills

Finance Responsibilities Processing Invoices:
Utilizing the Financial Edge accounting software package, handling all functions related to paying vendors, including receiving, obtaining approval, and coding of invoices

Vendor Management:
Establishing and maintaining strong relationships with vendors, resolving issues, and negotiating payment terms

Support the maintenance of accurate vendor records including retiring old vendors out of the system

Maintain accurate and current list of A/P aging schedule

Lead annual 1099 issuance process

Manage petty cash review and reconciliation

Ensuring compliance with tax regulations and internal controls to safeguard company assets

Help organization staff transition to a Purchase Order system

Ensure payable transactions are correctly entered into the bank’s positive pay system

Process Improvement:
Identifying opportunities for process automation and efficiency improvements within the AP workflow

Working with cross-functional teams, including Programs, HR, and IT, to ensure policy compliance and resolve issues

Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook Other duties may be assigned by the Controller

Knowledge, Skills and Abilities Required:

Demonstrated experience with attention to detail

Demonstrated experience with basic software skills

Familiarity and high level of functionality with Google and Microsoft products, especially with Google sheets and Google drive, is essential

Ability to meet weekly deadlines and manage variable workload

Ability to document processes and identify appropriate internal control measure

Sound technical accounting skills, analytical abilities, good judgement including ability to effectively use financial IT tools, systems and programs

Ability to provide excellent support and responsiveness to both internal staff and external partners

Well organized and self-directed

Values working in a multi-cultural, diverse environment

Ability to work within a team dependent environment

Ability to proactively problem-solve

Ability to maintain professional boundaries and confidentiality

Manual and physical dexterity allowing for performance of job functions, including computer use, phone use, copying, filing and using…