Staff Accountant

Job Title: Staff Accountant

Department: Accounting/Finance

Reports To: Corporate Controller

FLSA Status: Non-Exempt, Part-Time

Hourly Rate: $24/hr, estimated 20-25 hours/week

Supervisor: Corporate Controller

Work Environment: Hybrid. This position is primarily remote following the successful completion of the onboarding and training period. Regular in-office attendance is required each Tuesday, with additional in-office work required as needed for meetings, training, operational needs, or at the discretion of management. Continued eligibility for remote work is contingent upon satisfactory job performance, productivity, and adherence to organizational policies and expectations.

The Staff Accountant is responsible for supporting the organization's financial operations by performing a broad range of accounting functions that ensure the accuracy, integrity, and timeliness of financial information. This position contributes to the preparation of financial reports, maintains the general ledger, supports accounts payable, grants, audits, and budgeting activities, and helps strengthen accounting processes. The Staff Accountant collaborates with employees across the organization to provide exceptional customer service while promoting fiscal responsibility and operational excellence.

• Prepare and post journal entries to the general ledger in a timely and accurate manner.
• Reconcile bank accounts, balance sheet accounts, and other general ledger accounts, investigating and resolving discrepancies.
• Assist with monthly and annual financial close processes.
• Review financial transactions for accuracy, completeness, and proper coding.
• Monitor assigned accounts to ensure transactions are recorded accurately and in accordance with GAAP and organizational policies.
• Record donations, sales, and other revenue transactions in the appropriate accounting period and ensure accurate classification within the general ledger.

• Assist with the preparation of financial reports, budgets, grant reports, and other financial analyses.
• Assist with annual budget preparation and ongoing budget monitoring.
• Prepare schedules and supporting documentation for internal and external audits.
• Support internal and external audits by preparing schedules, providing requested documentation, and responding to financial inquiries in a timely manner.

• Process vendor invoices, payment requests, employee reimbursements, and credit card transactions accurately and in accordance with organizational policies and approval requirements.
• Review invoices and supporting documentation for accuracy, completeness, proper authorization, appropriate coding, and compliance with grant, budget, and accounting requirements.
• Enter accounts payable transactions into the accounting system and ensure expenses are recorded in the correct period, department, program, grant, and general ledger account.
• Collaborate with internal departments and vendors to resolve invoice discrepancies, obtain required documentation, clarify coding, and ensure timely payment processing.
• Maintain vendor records, including W-9 forms, contact information, payment terms, and other required documentation.
• Review vendor statements, research outstanding balances or credits, and follow up on discrepancies or past-due items as needed.
• Support year-end accounts payable processes, including 1099 preparation, audit support, accruals, and reconciliation of accounts payable-related general ledger accounts.
• Support grant accounting by tracking expenditures, preparing reimbursement requests, and maintaining required documentation.

• Maintain fixed asset records, depreciation schedules, and related accounting records, including asset purchases, disposals, and monthly depreciation entries.
• Coordinate monthly inventory reporting from Senior Center locations and prepare related journal entries and reconciliations.
• Maintain organized accounting records and supporting documentation in accordance with record retention requirements.
• In office support of fundraising efforts

• Provide administrative and accounting support for fundraising activities conducted at the Administrative Office, such as supporting Bingo on Tuesdays.
• Assist with accounting and administrative functions at the Administrative Office.
• Serve as a back-up person for processing payroll as needed.
• Support fundraising operations by assisting with financial tracking, cash handling, deposits, and administrative activities as needed.
• Provide cross-functional support to the Accounting Department and perform other duties as assigned.
• Provide excellent customer service to internal departments and external stakeholders by responding to financial inquiries in a timely and professional manner.

• Sage Intacct or other ERP system experience is a plus.
• Microsoft Excel skills including formula creation, pivot table…