Staff Accountant

Staff Accountant

Job Category:
Finance/Budgets/Accounting

Requisition Number: STAFF
001374

Posted:
July 30, 2026

Full Time

On-site

Rate: $55,000 USD per year

Monmouth University Main Campus

West Long Branch, NJ

The role of the Staff Accountant resides in the Accounting Department of the Controller's Office. The Controller's Office team is comprised of accounting and finance professionals who are responsible for the general accounting, treasury management, financial and tax reporting and compliance for both the University and the Bruce Springsteen Center for American Music, a nonprofit tax-exempt corporation and supporting organization of Monmouth University.

The Staff Accountant is expected to possess familiarity and adherence to standard accounting principles/GAAP. Ability to contribute to the Accounting Office by performing various accounting functions such as conducting daily system routines to post financial transactions to the general ledger, importing financial data from sub-ledgers, overseeing the internal departmental charge process, preparing journal entries for non-student related refunds, and completing monthly reconciliations for various accounts.

In addition, the candidate would be expected to perform various general accounting functions, including account analyses and preparation of internal financial reports for the Bruce Springsteen Center.

Responsibilities

• Conduct daily system routines to accurately post financial transactions received from various University systems into the general l
• Perform daily reconciliation of general ledger entries, ensuring accurate posting of all transactions.
• Investigate and promptly resolve any discrepancies, exceptions, or errors that may arise during the posting process.
• Responsible for efficient processing of electronic journal entry import submissions. Including, formatting the Excel file according to the Ellucian required import format and syntax before accurately importing and posting the submission to the general l
• Responsible for reviewing journal and budget entry form submissions for compliance with the mandated approval signatures.
• Execute entry and posting of approved forms into the University's general ledger system.
• Organize and file completed forms in the designated area within the Controller's Office.
• Perform daily execution of Interface system routines for University Advancement Gift activity, encompassing both MU and Bruce Springsteen Center for American Music Corporation.
• Responsibilities include executing imports for Web Gifts, Gift Adjustments, POS Gifts, and Pledge Gifts.
• Examine Interdepartmental Charge (IDC) forms received from Facilities Management, Conference & Program Services, Federal Work Study, Outlook, University Police, and other areas to assess their alignment with service charging or cost‑sharing of expenditures.
• Prepare and implement necessary entries as per the analysis.
• In the case of cost‑sharing identified on IDC forms, liaise with departments to ensure coordinated expense splitting through Accounts Payable for future transactions. Accounts Payable will facilitate expense allocation during payment processing.
• Perform timely execution of payroll, FWS, and end‑of‑month GL import interfaces following each pay date and month‑end.
• Collaborate with the Payroll department to address posting exceptions related to invalid accounts.
• Facilitate the processing of account corrections to the import file and ensure accurate posting.
• Conduct review and initial sign off of journal entries prepared by the Treasury Services Coordinator relating to University Advancement gift refunds.
• Provide the Treasury Services Coordinator assistance as needed with the processing of manual refunds by reviewing transactions, accounting codes, and conducting review of and sign off of manual refund Expense Vouchers before submission to Accounts Payable processing.
• Responsible for daily performance of the Cash Receipt System's cash closing procedures, which includes reconciling daily cash receipt sessions, comparing the totals with the daily bank report, and verifying and sealing daily bank deposit bags.
• Conduct…