Accounting Assistant

Position Title:

Accounting Assistant

Reports to:

Comptroller

Salary:
Starting at $85,000 to $95,000 (Salary dependent on experience)

The Northern Virginia Transportation Authority (NVTA) is seeking a detail-oriented and motivated Accounting Assistant to join our team. This is an excellent opportunity to build your accounting career while contributing to transportation investments that improve how people live, work, and travel throughout Northern Virginia.

Experience a quiet, professional office setting, just steps from the Metro. NVTA offers a hybrid schedule, currently allowing remote work on Mondays and Fridays (subject to change). Attendance at a monthly evening meeting is required. NVTA has been designated as a Best Workplace for Commuters with offices located near major highways (I-66 and I-495), the Dunn Loring Metro Station (Orange Line), and a commuter bus lot served by Fairfax Connector and Metrobus.

Employees can also access the nearby W&OD and I-66 active transportation trail.

In this role, you’ll support a variety of accounting and financial operations that help keep NVTA running efficiently and responsibly. Working as part of a collaborative finance team, you’ll assist with accounts payable, reconciliations, financial recordkeeping, reporting, and other day-to-day accounting functions that support the delivery of critical transportation programs.

Additional information regarding NVTA can be found below and at (Use the "Apply for this Job" box below)..

• Process accounts payable transactions, including invoice verification, payment processing, and maintenance of related accounting records.
• Serve as the primary record keeper and reconciler for corporate credit cards, transit accounts, toll devices, and other prepaid accounts.
• Review employee reimbursement requests for completeness, accuracy, and compliance with NVTA policies and procedures.
• Assist with monthly, quarterly, and year-end close activities, including account reconciliations and supporting schedules.
• Maintain fixed asset records and assist with asset tracking and documentation.
• Review, track, and maintain documentation for IRS Form 1099-reportable transactions.
• Support annual financial audits and financial reporting activities by preparing and organizing supporting documentation.

• Review project reimbursement requests for compliance with NVTA policies, procedures, and funding requirements.
• Monitor and log incoming reimbursement submissions, maintain tracking records, and ensure documents are properly stored in designated network locations.
• Assist with the disbursement of funds to member jurisdictions for monthly revenue allocations and approved project reimbursements.
• Support the annual certification process by distributing certification letters, tracking responses, issuing reminders, and maintaining submission records.
• Assist with the coordination of Application and Standard Project Agreement (SPA) updates between the Finance and Transportation Planning teams.

• Maintain accounting records and supporting documentation in accordance with records retention requirements and established internal controls.
• Maintain and update jurisdictional and agency contact lists and email distribution groups.
• Coordinate with vendors and service providers regarding invoices, payments, and related financial matters.
• Support the coordination and logistics of monthly Finance Committee meetings.
• Maintain and enhance accounts payable checklists, standard operating procedures (SOPs), and other process documentation.
• Perform data entry and other recordkeeping functions related to financial and administrative operations.

The above statements are not an exhaustive list of the position responsibilities, preferred characteristics, or qualifications.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Four (4) years of accounting, bookkeeping, or financial support experience; local government or public-sector experience is preferred.
• Working knowledge of accounting principles and financial…