Accounts Payable And Expense Specialist

Accounts Payable and Expense Specialist

Job Description

The Accounts Payable and Expense Specialist manages a hybrid portfolio of accounts payable and employee expense processing within an SAP environment, currently transitioning from ECC to SAP S/4

HANA. This role focuses on accurate, timely processing of vendor invoices and high-volume expense reports, ensuring compliance with company policies, internal controls, and regulatory requirements while supporting month-end close and audit activities.

Responsibilities

+ Process and code vendor invoices accurately and promptly in accordance with company policies and established accounting procedures.

+ Manage the full accounts payable cycle, including invoice receipt, approval routing, payment processing, and vendor maintenance.

+ Maintain vendor master data and ensure all required documentation, tax forms, and compliance records remain current and complete.

+ Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.

+ Prepare and process weekly payment runs using ACH, wire transfers, and check payments.

+ Reconcile vendor statements and proactively identify and resolve outstanding items or variances.

+ Support month-end and year-end close activities through accounts payable reconciliations, accruals, and reporting.

+ Partner with internal stakeholders across departments to secure timely invoice approvals and ensure adherence to spending policies.

+ Assist with internal and external audit requests by providing accurate supporting documentation and maintaining organized records.

+ Identify and recommend opportunities to improve accounts payable processes, controls, and overall efficiency within the procure-to-pay function.

+ Ensure compliance with company policies, internal controls, and applicable tax and regulatory requirements in all accounts payable activities.

+ Review, validate, and process employee expense reports in SAP Concur for accuracy, completeness, and compliance with travel and expense policies.

+ Confirm that proper coding, receipts, and supporting documentation are attached to all expense submissions.

+ Monitor SAP Concur workflows to ensure timely approvals and escalate delays or exceptions when necessary.

+ Identify, investigate, and resolve discrepancies or errors in employee expense reports.

+ Process reimbursements and support expense-related transactions throughout their full lifecycle.

+ Maintain strict adherence to company travel and expense policies, internal controls, and audit requirements.

+ Support monthly close activities related to expense processing, including reconciliations and reporting.

+ Respond to employee inquiries regarding expense submissions, policy interpretation, and system usage in a clear and helpful manner.

+ Maintain accurate records and documentation to support internal and external audits related to both accounts payable and expense processing.

+ Effectively manage a high volume of expense reports, approximately 1,000 to 1,500 submissions per month.

Essential Skills

+ At least 2 years of experience in accounts payable, expense management, or finance operations.

+ Hands-on experience with SAP Concur for expense report processing and workflow management.

+ Strong understanding of travel and expense (T&E) processing, compliance requirements, and expense policies.

+ Demonstrated ability to handle high-volume, repetitive transactions with consistent accuracy and attention to detail.

+ Basic proficiency in Microsoft Excel for data review, reconciliation, and reporting.

+ Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.

Additional

Skills & Qualifications

+ Experience working within SAP ECC and exposure to SAP S/4

HANA environments.

+ Background in accounts payable, expense reimbursement, and Concur-based workflows.

+ Ability to collaborate effectively with cross-functional stakeholders to support approvals and policy adherence.

+ Strong communication skills for interacting with vendors and employees regarding invoices and expense reports.

+ Commitment to maintaining robust internal controls and supporting audit readiness.

Work Environment

This role operates in a hybrid work environment with a blend of in-office and remote work. Team members work in the office three days per week, with Wednesday as a required onsite day, and follow core business hours of 8:00 a.m. to 5:00 p.m.

Job Type & Location

This is a Permanent position based out of Raleigh, NC.

Pay and Benefits

The pay range for this position is $55000.00 - $70000.00/yr.

Benefits: 40 hours sick time in addition to accrued PTO, medical, dental, vision insurance, discounted injectables at spa onsite.

Workplace Type

This is a hybrid position in Raleigh,NC.

Final date to receive applications

This position is anticipated to close on Aug 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in…