Bookkeeping and Administrative Coordinator

Jack Jaw is looking for a dependable, detail-oriented person to join our growing team in West Lafayette, Indiana. This is a full-time, hourly position combining day-to-day bookkeeping with general administrative and operational support.

We are a growing small business, so this is not a narrowly defined desk job. The successful candidate will have primary responsibilities but must also be comfortable shifting priorities, solving problems, and helping with administrative needs throughout the business. This position will work closely with company ownership and serve as an important part of Jack Jaw’s daily operations.

• Reconcile bank, credit-card, customer, and vendor transactions in Quick Books Online
• Maintain accurate and current financial records
• Manage accounts payable and accounts receivable
• Assist with customer invoicing, payment processing, and collections
• Review transactions for accuracy and proper categorization
• Assist with payroll administration through our automated payroll system
• Prepare and file sales-tax reports
• Generate routine financial and operational reports
• Organize receipts, invoices, purchase orders, and supporting documentation
• Identify, research, and help correct financial discrepancies
• Coordinate with company ownership, accountants, customers, and vendors as needed

• Assist with customer order processing, data entry, and document preparation
• Answer or appropriately route customer and vendor questions
• Maintain organized digital and physical records
• Assist with purchasing, inventory records, and shipping documentation
• Prepare correspondence, reports, spreadsheets, and other business documents
• Help develop and improve administrative procedures as the company grows
• Track open items, deadlines, and follow-up responsibilities
• Support company ownership with general administrative needs and special projects
• Perform other reasonable business-support duties as needed

• Previous bookkeeping, accounting-support, or closely related experience
• Working knowledge of Quick Books Online
• Experience with account reconciliation, accounts payable, and accounts receivable
• Strong attention to detail and commitment to accurate work
• Proficiency with spreadsheets, email, and standard office software
• Ability to handle confidential financial and business information responsibly
• Strong organizational, communication, and problem-solving skills
• Dependable attendance and the ability to work independently
• Ability to manage changing priorities without losing track of important details
• A flexible, team-oriented attitude and willingness to assist outside a narrowly defined list of duties

A college degree is not required. We value relevant experience, reliability, good judgment, and a willingness to learn.

• Full-time, approximately 40 hours per week
• Hourly, non-exempt position
• Work is generally performed during weekday business hours, although exact hours and daily priorities may occasionally change based on business needs
• This is primarily an onsite position in West Lafayette, Indiana
• Occasional remote work may be available when job responsibilities and business needs allow; this is not a fully remote or regularly scheduled hybrid position
• $21–$25 per hour, depending on experience
• This position does not currently include employer-sponsored health insurance

Jack Jaw manufactures professional post‑pulling tools designed to make difficult work faster, safer, and more efficient. Our products are 100% American made, and our growing company is operated locally in Tippecanoe County. As a member of a small team, you will have the opportunity to contribute directly to Jack Jaw’s daily operations and continued growth.

Jack Jaw is an equal-opportunity employer. Employment decisions are based on qualifications, merit, and business needs.