Office Manager – Accounting & Project Financial Coordination

Saltsman Brenzel Design & Construction Inc., a Boston-based residential design-build firm, is seeking an experienced Office Manager to oversee day-to-day accounting operations and office administration. This is a hands-on role managing accounts receivable and accounts payable, preparing client invoicing, supporting project financial reporting, and keeping the office running smoothly.

Responsibilities:

• Manage full-cycle accounts receivable and accounts payable
• Prepare and process monthly Design and Construction client invoicing
• Assist Project Managers with project-level financial reporting and budget tracking
• Maintain Quick Books records, including new client/job setup and job coding
• Process employee timesheets and payroll support tasks
• Handle check printing and disbursements
• Reconcile American Express and other company accounts
• Provide general office management support, including vendor coordination and administrative oversight

• 3–5+ years of bookkeeping/accounting experience; construction or design industry experience a plus
• Proficiency with Quick Books required
• Strong excel / spreadsheet knowledge
• Strong organizational skills and high attention to detail
• Comfortable working directly with Project Managers and firm partners on financial matters
• Ability to manage multiple deadlines independently

*** Location &

Schedule:

Based at our Boston office (535 Albany St., Boston, MA 02118). Not a remote role — a minimum amount of in-office time each week is required, with some accommodation for occasional remote work to be discussed once the role is established.