Bookkeeping & Admin Manager

Company Description Mercury Allegiant Partners (MAP Medical) is an early-stage, mission-driven medical supplies distributor focused on solving a critical challenge in healthcare: helping care providers manage complex and costly modern supply chains. Leveraging a catalog of more than 500,000 consumable SKUs, 3,000+ trusted manufacturing partners, and a growing national distribution network, MAP Medical is modernizing healthcare consumables sourcing by offering turn-key, tech-enabled sourcing and distribution solutions to healthcare organizations seeking efficient, resilient supply chains.

Why this role matters: MAP Medical believes that a strong company culture will be critical in building a successful company. We're at a critical early stage where every hire shapes who we become. We're not just filling a seat; we're building the foundation of a company and a culture that will scale. The right person here doesn't just manage books and admin, they help define how a young company operates, builds discipline, and grows into something durable.

If you want to be a foundational piece of a company that's solving problems that genuinely matter to people's healthcare experience, this is that opportunity.

Role Description The Bookkeeper & Admin Manager is a hybrid role responsible for maintaining accurate financial records and managing the administrative aspects of MAP Medical’s medical supplies distribution business. The role requires regular presence at our Chicagoland office/warehouse, but we do offer work-from-home flexibility. The ideal candidate has approximately 3-5 years of bookkeeping experience, ideally gained in startup or small-organization environments where wearing multiple hats is a normal part of the job.

Bookkeeping

• Maintain accurate and up-to-date financial records using Odoo ERP.
• Manage accounts payable and accounts receivable, including vendor invoices, customer billing, and weekly ACH, Wire, and credit card payment runs
• Manage working relationships with customer and vendor accounting, AP, & AR teams
• Perform reconciliations of bank accounts, general ledger accounts, accounts receivable, and accounts payable while researching and resolving discrepancies on a regular schedule
• Process payroll and related entries.
• Provide financial information and reporting support to leadership to assist with operational efficiency and business planning.
• Assist with month-end and year-end close processes.
• Coordinate with external CPA/tax preparer as needed.

Administrative

• Track and categorize expenses; maintain organized supporting documentation.
• Manage MAP Medical’s various subscriptions and service vendors
• Serve as the point of contact for facilities, IT, and service vendors.
• Maintain company filing systems (digital and physical) and organizational records through MS One Drive.
• Support onboarding of new team members with workspace setup and administrative orientation.
• Manage incoming mail, deliveries, and general office logistics.
• Handle general administrative tasks and special projects as assigned.

Qualifications

• 3-5 years of bookkeeping, accounting, or treasury operations experience, including general ledger management, account reconciliations, and adherence to GAAP accounting principles.
• Experience with accounting software and productivity tools (e.g., Quick Books or similar systems, Excel, cloud-based collaboration platforms, experence with Odoo ERP is plus).
• Administrative and organizational skills, including document management, data entry accuracy, scheduling coordination, and workflow tracking.
• Clear written and verbal communication skills for working with internal teams, vendors, and customers in a remote environment.
• Ability to prioritize tasks, manage deadlines, and work independently with minimal supervision while maintaining a high level of confidentiality.
• Prior experience in medical supplies or general distribution environments is beneficial. Experience in a small company or start-up organization also a plus.
• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent practical experience.

Competencies

• Exceptional attention to detail.
• Practical problem-solving skills.
• Highly organized and dependable.
• Ability to prioritize work effectively.
• Strong customer service mindset.
• Excellent communication skills.
• High degree of integrity and confidentiality.
• Continuous improvement mindset.
• Ability to work independently.

Compensation

Salary: $60,000 - $70,000 per year, commensurate with experience.

• Paid time off (PTO).
• Health care premium reimbursement.
• 11 paid public holidays.

MAP Medical is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.