Senior Accounts Payable Specialist
Modern Family Law ("MFL") is seeking a Senior Accounts Payable Specialist! This is an exciting opportunity for an experienced financial professional to step into a growing company and help us meet our strategic financial goals. The selected candidate will be a personable, self-starting, driven, professional.
Modern Family Law prides itself on helping people move on peacefully with the rest of their lives. Our mission is to minimize conflict whenever possible and offer exceptional support to our clients. We currently operate out of multiple offices in the Colorado front range, San Francisco Bay area, The Austin/San Antonio Texas metro, and Seattle/Bellevue Washington. This full-time, work-from-home position will report out of our Texas, Colorado or California office depending on the selected candidate.
Key Responsibilities
The list below is not intended to be an exhaustive list of the duties performed by the employee. Other duties may be assigned in addition to what is listed below.
Senior Accounts Payable Specialist Responsibilities
- Serve as the primary point of contact for complex accounts payable matters, resolving vendor and internal stakeholder inquiries with professionalism and sound judgment.
- Process vendor invoices, employee reimbursements, and approved payments accurately and timely through Ramp.
- Review invoice coding, approvals, credit card transactions, and supporting documentation to ensure accuracy and compliance with company policies.
- Assign client-related costs to the appropriate billing matter in Time Solv.
- Coordinate invoice approvals, payment processing, and maintain positive vendor relationships by responding promptly to inquiries.
- Maintain vendor master records and ensure accurate tax documentation, including W-9 collection and 1099 support.
- Track critical vendors and monitor payment due dates to ensure timely payments.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Prepare weekly accounts payable aging reports and proactively monitor outstanding liabilities.
- Monitor compliance with company purchasing policies and internal approval requirements.
- Assist with month-end and year-end close activities, including AP accruals, account reconciliations, and AP-related journal entries.
- Prepare financial analyses, operational metrics, and supporting documentation for management and strategic initiatives.
- Develop and maintain written accounts payable procedures and documentation.
- Identify process improvement opportunities and recommend enhancements to accounts payable workflows, internal controls, and automation.
- Analyze recurring payment trends and recommend opportunities for cost savings and process efficiencies.
- Actively participate in department and firm-wide initiatives, process improvements, and cross-functional projects.
- Serve as a backup for other finance functions as needed.
Payroll Support Responsibilities
- Serve as a backup for payroll functions and assist with biweekly payroll processing by reviewing supporting documentation for completeness and accuracy.
- Prepare payroll-related reports and reconcile payroll registers to the general ledger.
- Partner closely with HR on new hires, terminations, and payroll changes
- Maintain payroll records and support internal staff with payroll related questions
- Maintain strict confidentiality of payroll and employee information.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).