Payroll and AP Specialist

Status: Full-time hourly;
Non-exempt
Hours: Monday through Friday; 8:00AM to 5:00PM
Pay: $30.00 hourly
Supervisor: Finance Supervisor

Note:
This position is fully remote, however the ideal candidate must be located within commuting distance to our Los Angeles office, located at 16340 Roscoe Blvd Suite 200, Van Nuys, CA 91406.

Benefits to Working for Integrated Resources Institute:

We believe in supporting our employees’ well-being and work-life balance. Here’s a snapshot of the comprehensive benefits package we offer:

• Fully Remote Position with Company-Provided Equipment
• Medical, Dental, and Vision Insurance
• Lifestyle Spending Account ($50 per month after 90 days of employment + $25 on your birthday!)
• Employee Assistance Program
• Paid Time Off and Paid Sick Leave
• Employee Referral Program
• Flexible Spending Account
• Company Paid Life Insurance and Long-Term Disability
• Plus Additional Voluntary Benefits

• The Payroll and AP Specialist is responsible for carrying out all directives from the Finance Supervisor and Finance Manager.
• This position will take proactive ownership of full-cycle payroll and accounts payable processes including processing payroll on time, meeting deadlines, collecting accounts payable documentation, processing accounts payable invoices, and all other tasks related to full-cycle payroll and accounts payable.
• The Payroll and AP Specialist applies knowledge of payroll practices, accounts payable procedures, and strong Microsoft Excel skills to ensure accuracy in data entry, reporting, and reconciliation across multiple systems.
• The Payroll and AP Specialist supports payroll processing, expense and mileage reimbursements, withholding orders, reconciliations, invoice processing, vendor documentation, approval routing, and preparation of payroll/AP-related reports in compliance with established policies and regulatory requirements.
• This role requires proficiency in digital tools such as Paycor, Quick Books Online, Microsoft Excel, and other internal systems to enter, track, and organize payroll and accounts payable data efficiently.
• The Payroll and AP Specialist will proactively own the entire payroll and accounts payable cycle within required deadlines and ensure documentation is properly maintained, and communication with internal and external stakeholders is timely, professional, and responsive.

• Associate’s degree in accounting, finance, business administration, or related field preferred.
• Strong analytical and problem-solving skills.
• Accounting, payroll and Excel knowledge and skills will be tested in technical interview.
• Minimum of 2 years of full-cycle payroll processing and accounts payable experience for at least 250 employees hourly and salary.
• Proven ability to proactively own entire accounts payable and payroll process.
• Knowledge of California payroll and HR regulations, including wage and hour compliance, taxes, labor and leave of absence laws and regulations.
• Proficiency in Microsoft Excel at an advanced level (pivot tables and VLOOKUP or XLOOKUP required) with the ability to pass a skills assessment during interview.
• Experience with payroll and accounting systems (e.g., Paycor, Paychex, Quick Books Online, or similar platforms) and knowledge of accounting principles.
• Familiarity with Microsoft 365 applications including Outlook, Teams, SharePoint, and One Drive.
• Strong organizational skills with the ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of attention to detail and accuracy in data entry, reporting, and recordkeeping.
• Effective written and verbal communication skills, with the ability to respond professionally to both internal and external inquiries.
• Ability to maintain confidentiality of sensitive payroll, employee, vendor, and financial information, safeguarding data integrity at all times.
• Comfortable working in a paperless environment and adaptable to learning new systems, portals, and digital tools.
• Experience working remotely or hybrid with strong work ethic and self-motivation to complete tasks and meet deadlines.
• Commitment to the full inclusion of all persons with disabilities.
• Must reside within commuting…