Director, Extramural Funds Accounting

Job

Location:

Santa Cruz

Full/Part Time:
Full Time

This position may be considered for hybrid or remote work, subject to the terms of a telecommuting agreement and dependent on the needs of OR leadership and the research community. Preference for this position will be given to applicants who are able to work a hybrid schedule.

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

Under the leadership of the Vice Chancellor for Research, the Office of Research holds primary responsibility for research policy, planning, and administration of the UC Santa Cruz research enterprise. It supports the campus research community through it's core units: the Office of Sponsored Projects, Research Development, the Office of Research Compliance Administration, Research Financial services, Extramural Funds Accounting, Innovation & Business Engagement, and the Office of Research Business & Operations.

Together, these units deliver coordinated services that enable faculty, staff, and researchers to successfully develop, fund, and manage research initiatives.

The Director of Extramural Funds Accounting provides strategic leadership, operational oversight, and expert guidance for the University's extramural accounting activities. The Director manages a team responsible for account set-up in alignment with award terms, institutional funds management, financial reporting, billing and invoicing, revenue management, drawdowns, and closeout of sponsored awards. The role ensures compliance with federal and state regulations, UC policies, cost accounting standards, sponsor terms, and audit requirements.

Provides on interpretation of complex policy and award terms, and trains staff to interpret award terms, manage project changes, and ensure compliance.

The Director operates with a high degree of autonomy and is responsible for unit-wide decision-making, ensuring comprehensive and effective fiduciary compliance, and achievement of unit goals and priorities. Manages and mentors a team of financial research administration professionals. Contributes to development, enhancement, and implementation of organization policies governing post-award administration. The Director ensures strong internal controls and serves as a primary financial policy expert in the Office of Research.

Budgeted Salary: $150,000 - $160,000/year. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Full benefits

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week:
  Mon-Fri
• Shift Includes:
  Day

Career appointment

None

UC Santa Cruz Main Campus

Non-Represented

000381 (CONTRACTS AND GRANTS MGR
1) - Grade 25

Never or Rarely

40% - Funds Accounting Management

• Ensures campus compliance with federal cost principles, UC policies, federal and state regulations, sponsor terms, and campus reporting requirements.
• Maintains the integrity, accuracy, and timeliness of sponsored accounting and financial information.
• Supports processes and controls that ensure effective financial stewardship for sponsored projects.
• Provides oversight for general ledger reconciliations, journal entries, overdraft resolution, receivables monitoring, and financial reporting activities related to sponsored projects.
• Manages and resolves award management-related escalations related to accounting, compliance, and system-related issues, ensuring timely and effective resolution.
• Collaborates with the Office of Sponsored Projects, University Relations, Planning & Budget, Research Financial Services, Financial Affairs, and other campus partners on sponsored award and gift administration.
• Provides support to other campus units responsible for UCOP reporting, fiscal year-end close processes, evaluation of accounting procedures, and Generally Accepted Accounting Principles (GAAP) compliance.

30% - Unit Management and Leadership

• Establishes and communicates unit goals, priorities and objectives for the team; works with subordinate managers to achieve them. Ensures unit objectives align with departmental, organizational and campus goals.
• Coordinates operations of the unit; responsible for organizational planning and unit workflow.
• Ensures staff perform…