Accounting Specialist

Location: Hybrid (in-office days - Tuesday, Wednesday, and Thursday)

Department: Accounting

Reports to: Controller

Exemption Status: Nonexempt

The Accounting Administrator Specialist provides essential accounting and administrative support to the Accounting Department and works closely with department leadership. This role requires a strong foundation in accounting, attention to detail, and the ability to manage multiple priorities while balancing transactional accounting responsibilities with departmental support functions.

Primary responsibilities include accounts payable processing, cash reconciliations, maintenance of financial records, and support of routine accounting activities to ensure accurate, timely, and compliant financial operations. The role also provides administrative support for finance-related committees and meetings, including the coordination of materials and the preparation of meeting minutes.

This position plays a key role in strengthening internal controls, supporting monthly close processes, and ensuring the smooth and efficient operation of the accounting function.

• Supports full-cycle accounts payable processing, including invoice review, vendor maintenance, reconciliations, 1099 reporting, honoraria payments for 400+ appointees, and ensuring proper coding and compliance with internal policies.
• Support and processes travel and meeting-related expense processing, including reimbursement review, reconciliation of airline and hotel invoices, assignment of general ledger codes, and calculation of applicable sales tax refunds.
• Performs daily cash activity processing, including preparation of deposit journal entries and reconciliation of bank activity to the internal CMS enrollment system, researching and resolving discrepancies.
• Prepares monthly bank reconciliations for multiple entities and accounts, investigating outstanding items and ensuring alignment between bank statements and the general ledger.
• Supports monthly close activities by reconciling assigned general ledger accounts, preparing routine journal entries, and assisting with sales and use tax filings.
• Serves as back-up in reviewing staff timesheets for accuracy and appropriate program allocation prior to processing.
• Provides administrative support to department leadership, including coordinating and scheduling finance-related meetings, assembling committee materials, preparing clear and accurate meeting minutes, and managing departmental documentation and travel reporting.

This role does not have any supervisory responsibilities.

• Associate degree in accounting or related field.
• Minimum two (2) years of experience in a professional office environment, including full-cycle accounts payable processing.
• Experience preparing account reconciliations and related journal entries.
• Strong accounting foundation with hands-on experience in accounts payable processing.
• Proficiency with Microsoft Office Suite and electronic document management systems.
• Strong written and verbal communication skills with the ability to work effectively with staff at all levels.
• Demonstrated ability to work accurately and efficiently, manage multiple priorities, meet recurring deadlines, and maintain discretion with confidential information.
• Strong technical aptitude with the ability to learn new systems and software quickly.

• Bachelor's degree in accounting or related field.
• Experience with corporate travel administration and expense processing.
• Experience with Intacct, , Adobe, or similar accounting and workflow platforms.
• Comfort using digital tools and data systems to support department operations.
• Ongoing competence with business applications and emerging technologies.

This position has less than 1% expected travel.

The noise level in the work environment is usually moderate.

This role will be performed in an office or a work-from-home setting. It is expected to be exposed to controlled temperature environments, both hot and cold.

While performing the duties of this job, the employee is regularly required to…