Accountant - Payroll Specialist

About Us:

At Global Village Academy Collaborative, we are dedicated to providing a vibrant, diverse, and inclusive educational environment across our Global Village campuses. We pride ourselves on language immersion programs and strong connections with local communities.

This position is primarily remote, but candidates must be available to attend periodic in-person meetings and events as needed. We offer a supportive and flexible work environment that blends the convenience of remote work with opportunities for on-site collaboration.

The Accountant – Payroll Specialist at Global Village Academy Collaborative plays a key role in supporting the organization's financial and operational strategies. Reporting to the Controller, this position is responsible for managing monthly payroll processing while also performing essential accounting and finance functions. The position ensures the accurate and timely processing of payroll, reconciliation and payment of payroll liabilities, maintenance of financial records, and completion of assigned accounting activities.

This position works collaboratively with the Finance and Human Resources teams and supports the financial operations of Global Village Academy Collaborative and its three schools in the Denver metro area.

• Manage accurate and timely monthly payroll processing in accordance with established payroll schedules.
• Review and verify payroll information, including timesheets, leave balances, salary changes, stipends, supplemental pay, deductions, and other compensation.
• Process new hires, terminations, salary changes, and other employee changes affecting payroll.
• Review payroll registers and reports for accuracy prior to payroll submission.
• Reconcile payroll and ensure timely payment and reconciliation of payroll liabilities, including payroll taxes, benefit deductions, retirement contributions, and other deductions.
• Process payroll adjustments and corrections as needed.
• Maintain accurate payroll records and supporting documentation for compliance and audit purposes.
• Assist with year-end payroll activities and payroll reconciliations.
• Assist with Colorado PERA reporting and other required payroll and retirement reporting.
• Work collaboratively with Human Resources to ensure employee benefit elections, changes, and terminations are accurately reflected in payroll.
• Respond to employee questions regarding payroll, deductions, taxes, direct deposit, leave balances, and other payroll-related matters while maintaining confidentiality.

• Process accounts payable transactions and assist with accounts receivable, deposits, grants, and other accounting functions.
• Maintain accurate financial files and records, including payroll, contracts, grants, invoices, and other financial documentation.
• Prepare and issue annual 1099 forms to applicable vendors and contractors, ensuring information is accurate and submitted in accordance with federal and state reporting requirements.
• Perform reconciliations of balance sheet and other assigned accounts.
• Research and resolve discrepancies in financial information, account balances, and supporting documentation.
• Assist with monthly financial close activities and preparation of financial reports.
• Monitor fund and account balances to ensure revenues and expenditures are accurately recorded and expenses remain within approved budgets.
• Ensure fiscal practices and accounting procedures are followed in accordance with organizational policies and applicable State of Colorado guidelines.
• Assist with financial audits by maintaining organized records and providing supporting documentation as requested.

• Identify opportunities to improve payroll and accounting processes, internal controls, and operational efficiencies.
• Assist with payroll and financial system updates, testing, and implementation of new processes.
• Complete other assigned job-related duties and special projects as needed.

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