Accounts Payable Specialist

Essential Duties and Responsibilities

• Utilize computerized accounting, timekeeping and billing software.
• Enter, release, track, and monitor approved check requests, invoices, expense reimbursements, credit card expenses, seminars, dues, charitable and civic sponsor ships, quarterly tax payments, and other payable requests following established procedures.
• Initiate outgoing wires and post corresponding general ledger journal entries per company policies.
• Enter soft costs associated with specific services, fees, and firm departments on a predetermined, scheduled basis.
• Charge the firm’s AMEX card for approved invoices and firm expenses; periodically review invoices for payment shift opportunities.
• Process filing fees charged by attorneys and Local Administrative Attorneys on the A/P Specialist’s AMEX card through Chrome River.
• Responsible for timely and accurate mailing and routing of checks internally and externally.
• Obtain W9 forms prior to new vendor set‑up; retain for annual 1099 processing.
• Issue 1099s to qualifying vendors and submit electronic files to the IRS.
• Serve as backup to the Accounts Payable Supervisor for Chrome River functions: report approvals, importing and posting expense data in Elite, bi‑monthly direct pay exports, providing invoice copies, and other related requests as needed.
• Respond to auditors’ letters from paralegals or attorneys.

• Knowledge of basic accounting principles and statistics, typically acquired through an associate degree in accounting or equivalent work experience.
• Proficiency in Microsoft Office products and PDF/scanning software.
• Minimum of three years of progressively responsible accounts payable experience.
• Ability to organize and prioritize tasks and complete them under time constraints with a high degree of accuracy.
• Interpersonal skills for communicating with a diverse group of attorneys and staff via in‑person, e‑mail, and telephone, providing information with courtesy and tact.
• Analytical skills for conducting detailed analysis of accounting problems.
• Capacity to work occasionally for more than 37.5 hours per week as required.
• Ability to operate standard office equipment, including personal computer, copiers, and calculator.
• Flexibility to adapt to an evolving work environment and participate in testing and implementation of new processes.
• Experience with Chrome River expense reimbursement / invoice software and Elite/3E accounting software.

• Detail‑oriented and deadline‑driven.
• Proactive problem‑solver with analytical and critical thinking skills who thrives in a dynamic environment.
• Adept at communication and improving processes through organizational skills and initiative.
• Strong interpersonal skills and a collaborative mindset.

• 401(k) and 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Full‑time position. Schedule Monday to Friday, with on‑call availability as needed. The role offers both in‑office and remote working options. Applicants must be able to reliably commute to/from work in Louisville, Kentucky.

Dentons Bingham Greenebaum LLP is an Equal Opportunity Employer of Individuals with Disabilities and Protected Veterans. Dentons Bingham Greenebaum LLP is an affirmative action employer. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.