Finance Operations Specialist Job Seattle Washington USA,Accounting

Base Pay $30.30 - $42.67 / Hour
Employee Type Non-Exempt

Description

Position Title: Finance Operations Specialist

Location: Hybrid- on site at Carolyn Downs Family Medical Center and remote work available.

Expected Hours : 40 hours/week

Union: No

$30.30– $42.67 Per hour, non-exempt, payable bi-weekly. The salary scale for this position is between steps 0 and 19, depending on experience. We use the resume submitted on your application to determine your hourly wage, so please ensure that all relevant work experience is listed in your resume. Applicants must pass an extensive background check.

About Us

Seattle Roots Community Health is a not-for-profit organization that operates two primary care clinics, an After-Hours Clinic, two School-Based Health Centers, a low barrier Medication-assisted treatment clinic and a Dental Clinic. Our Carolyn Downs Family Medical Center was founded in 1970 in Seattle's Central District. Our Country Doctor Community Clinic was established in 1971 by residents of the Capitol Hill neighborhood.

Seattle Roots is passionate about serving patients of all backgrounds and employing individuals who are equally committed to this mission. To ensure our organization is best serving our populations, we strive to promote policies that enable us to work effectively in all situations, with patients, with coworkers, and with the community.

Our Mission

To improve the health of our community by providing high-quality and caring primary health care that addresses the needs of people, regardless of their ability to pay. At Carolyn Downs and Country Doctor, healthcare is a right.

Job Summary

Seattle Roots Community Health is seeking a detail-oriented and proactive Finance Operations Specialist to support core day-to-day financial operations. This role is primarily responsible for payroll, accounts payable, cash-receipt, and related transactional finance activities.

The Finance Operations Specialist works closely with the Controller and Staff Accountant to ensure financial processes are accurate, timely, well documented, and completed in accordance with organizational policies and established approval procedures. This role focuses on transactional finance operations and does not include primary responsibility for account reconciliations or financial reporting.

Job Responsibilities

Payroll Administration

Process biweekly payroll accurately and on schedule.
Maintain and support the organization’s timekeeping and payroll systems, including UKG/Kronos.
Review timesheets, payroll data, deductions, benefit changes, and other payroll-related information.
Maintain payroll records and respond to employee payroll questions.
Prepare payroll-related journal entries and supporting documentation.
Assist with payroll tax reporting, year-end activities, and other payroll requirements as needed.

Accounts Payable

Monitor the accounts payable inbox and process vendor invoices in a timely manner.
Ensure invoices are properly coded, supported, and approved before payment.
Prepare and process weekly payment runs, including ACH payments, checks, and wires, in accordance with established procedures.
Maintain vendor records, W-9s, and payment information.
Respond to vendor payment inquiries and help resolve invoice or payment discrepancies.
Support AP aging review and payment scheduling.

Cash and Payment Support

Track incoming payments, including ACH, checks, and other electronic payments.
Record and support the timely application of cash receipts.
Maintain records of cash receipts and payment activity.
Identify and escalation discrepancies, unapplied cash, or missing documentation for follow-up.

Expense and Credit Card Management

Process employee expense reimbursements in accordance with organizational policies.
Collect and maintain…